Office Coordinator

Beacon Hill; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision (100% paid)

Paid time off 15–25 days depending on

401K & commuter benefits

Job summary

Beacon Hill is seeking a Temp to Perm Tenant Service Coordinator for a Property Services and Asset Management firm in the Meatpacking District, Manhattan. The role supports daily operations at one NYC location, starts ASAP, and requires 5 days in office with standard business hours and overtime as needed.

The temporary period is approximately 3 months with potential to extend or convert, with pay aligned to a 60k-70k perm base.

Qualifications

• 2+ years of administrative experience in a professional office setting.
• Excellent written and verbal communication required.
• Ability to manage multiple priorities and meet deadlines.
• Customer-focused, professional demeanor under pressure.

Responsibilities

• Serve as first point of contact for the property management office.
• Respond to tenant inquiries and provide admin support to management and staff.
• Prepare tenant invoices for utilities, purchases, work orders, and service requests.
• Prepare and review monthly rent statements for accuracy.
• Coordinate tenant move-ins/move-outs and loading dock/logistics.
• Maintain documentation for Certificates of Insurance for tenants/vendors.

Skills

Tenant service

Communication skills

Time management

Multitasking

Cross-functional collaboration

Job description

Salary: USD60000 - USD70000 per year

Our client, a Property Services and Asset Management Firm located in Meatpacking District, Manhattan is seeking to hire a Temp to Perm Tenant Service Coordinator to support daily operations at one NYC location. This position will start ASAP, require 5 days in office. Hours: 9am-5pm with 1 hour unpaid lunch, availability for OT as needed. The temp duration is approximately 3 months with potential to extend or convert. Pay in line with 60K-70K perm base.

Essential Duties and Responsibilities

• Act as first point of contact for the property management office
• Respond to tenant inquiries and provide administrative support to management and property staff
• Prepare tenant invoices for utilities, purchases, work orders, and service requests
• Prepare and review monthly rent statements for accuracy
• Communicate with building tenants and vendors
• Maintain online work order and visitor entry platforms
• Coordinate tenant move-ins and move-outs and maintain loading dock and freight reservations
• Maintain proper documentation for Certificates of Insurance for tenants and vendors
• Ensure property invoices are coded and processed in a timely manner
• Complete daily review of tenant requests and work with engineering, security and cleaning staff to resolve issues
• Assist in the scheduling and communication of all tenant communication and contractor-related work within the building
• Support building, tenant and external group events by coordinating logistics (e.g., space planning, catering, vendors, and other logistics)

Required Skills

• Commitment to fostering an elevated tenant experience through a service-oriented approach
• Excellent written and oral communication skills
• Strong time management skills and an ability to handle multiple competing priorities
• Ability to think critically, use discretion, and respond promptly and professionally under pressure
• Ability to interact effectively across all levels of the organization
• Proven commitment to good citizenship, teamwork, and personal development

Qualifications

• 2+ years of experience in an administrative capacity in a professional office setting
• Medical, dental and vision (100% paid), 0-2 years 15 days PTO ; 2-5 years 20 days PTO; 5+ years 25 days PTO plus holidays, 401K & commuter benefits