Office Coordinator

Enterprise Community Partners; New York (NY); On-site; USD 39,082 - 44,510; Full time

Benefits offered by this job

Dental, health, and vision care plans

Flexible work arrangements

Tuition reimbursement

401(k) plan with employer matching contributions

Job summary

Enterprise Community Partners is seeking an Office Coordinator to manage the New York office's operations. Responsibilities include overseeing office management, coordinating meetings, and maintaining documentation. Candidates should have at least two years of administrative experience, strong organizational talents, and be proficient with Microsoft Office.

The position offers a pay range of $28.37-$32.31 per hour and a comprehensive benefits package including health care plans, flexible arrangements, and education reimbursement.

Qualifications

• At least two years of administrative or clerical experience.
• Ability to function well in a high-paced environment.
• Excellent attention to detail.

Responsibilities

• Oversee the general management of the New York office.
• Facilitate the smooth functioning of office environment.
• Coordinate hiring processes and manage onboarding.
• Maintain office records and documentation.

Skills

Time management skills

Communication skills

Organizational skills

Supervisory skills

Proficient in Microsoft Office Suite

Education

High school diploma

Associate degree in office administration

Job description

Job Description Summary

The Office Coordinator will oversee the general management function and activities of the New York office. This position requires strong organizational skills and the ability to perform and prioritize tasks with limited supervision. Reports to the Office Manager or his/her designee. Full-time role with onsite presence within the office. Occasional evening and weekend coverage may be needed.

Responsibilities

• Facilitate the smooth functioning of office environment serving staff and many visitors along with staffing front desk.
• Facilitate the purchasing and maintenance of office equipment, office supplies and any capital improvements for the office. Develop and maintain optimum vendor relationships.
• Liaison with Building Management and national facilities functions.
• Facilitate telephone services, email correspondence, and mail distribution.
• Responsible for the execution of many meetings (internal, in-person and virtual) and special events held on and offsite including location, catering, set up.
• Work with leadership, Finance and Contracts department to manage select financial activities, including accounts payable, expense reports, contracts, gift (donation) as well as sponsorship processing and petty cash function in accordance with organizational policies and established internal controls. Manage vendor contracts that relate to office services, events, and the facilities management budget.
• Coordinate hiring processes and manage basics of onboarding employees and wrap up processes for departing staff.
• Maintain office records, documentation files, particularly more complex and sensitive files. Implement an efficient system for other staff to access files and records.
• Perform or facilitate the upkeep and appearance of the office.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in office administration or related field preferred.
• At least two years of administrative or clerical experience.
• Time management skills with a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong supervisory and leadership skills.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift a minimum of 15 pounds at times.

Salary Transparency

The pay range for this position is $28.37-$32.31 per hour. The range represents the low and high end of what may be paid for this position.

Benefits

Enterprise offers a comprehensive total rewards package for you and your family. Your benefits include dental, health, and vision care plans, family‑building benefits such as adoption and surrogacy support, flexible work arrangements, an Employee Assistance Program (EAP), mental health benefits, financial education, wellness programs, and auto‑enrollment in the company’s 401(k) plan with employer matching contributions.

You will also have access to learning and development opportunities, including tuition reimbursement for job‑related courses and certifications. Bonus potential is tied to annual performance.