Office Coordinator

Basement Systems Of Indiana; Maple Ridge (IN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly pay

Stable, full‑time position

Training and ongoing support

Opportunity to advance within ops or领导

Job summary

Basement Systems of Indiana in Indianapolis, IN seeks a Scheduling Coordinator to manage calendars across Sales, Production, and Service teams. You’ll ensure leads are run, jobs completed, and customers cared for with clear communication.

You’ll schedule and confirm appointments, maintain calendars, and coordinate with managers and field staff, using our CRM to keep accurate scheduling data and respond to changes promptly.

Qualifications

• Experience in scheduling, dispatch, or coordination across multiple departments.
• Strong organizational and multitasking abilities.
• Excellent communication skills with a customer-first mindset.
• Comfort with technology and CRM/scheduling software.
• Ability to think ahead, solve problems, and stay calm under pressure.

Responsibilities

• Schedule and confirm appointments for Sales, Production, and Service teams.
• Maintain full calendars by actively monitoring availability and filling open spots.
• Communicate with homeowners to confirm appointment details, reschedule when needed, and answer questions.
• Coordinate internally with department managers and field staff to ensure job readiness and team alignment.
• Update the CRM with accurate, real-time scheduling information.
• Prioritize urgency, geography, and resource availability to maximize team efficiency.
• Proactively identify and resolve scheduling conflicts or last-minute changes.

Skills

Scheduling

Dispatch

Coordination

Organization

Communication

CRM software

Tools

CRM software

Scheduling software

Job description

Job Details

Job Location: Basement Systems of Indiana - Indianapolis, IN 46241-9609

About Us

At Basement Systems of Indiana, our purpose is simple: to do the right thing — for our customers, our team, and our community. We’re the trusted name in basement waterproofing, foundation repair, and crawl space solutions. As we continue to grow, we’re looking for a detail-oriented and driven Scheduling Coordinator to help us deliver a smooth and professional customer experience across all departments.

What We Value

• Respect – For our customers, teammates, and the homes we work in.
• Courage – To solve problems, try new things, and do what's right even when it's hard.
• Responsibility – To own your work, your attitude, and your results.
• Teamwork – Because together, we accomplish more and support each other’s success.

Position Summary

As a Scheduling Coordinator, you will be responsible for managing the schedules for all three of our customer-facing departments: Sales, Production, and Service. Your mission is to maintain full, accurate, and efficient calendars across teams while delivering outstanding communication and coordination for both customers and coworkers. Your work ensures that every lead is run, every job is completed, and every customer is cared for.

What You’ll Do

• Schedule and confirm appointments for Sales, Production, and Service teams
• Maintain full calendars by actively monitoring availability and filling open spots
• Communicate with homeowners to confirm appointment details, reschedule when needed, and answer questions
• Coordinate internally with department managers and field staff to ensure job readiness and team alignment
• Update the CRM with accurate, real-time scheduling information
• Prioritize urgency, geography, and resource availability to maximize team efficiency
• Proactively identify and resolve scheduling conflicts or last-minute changes

What You’ll Get

• Competitive hourly pay
• Stable, full‑time position in a growing company
• Training and ongoing support to help you succeed
• Opportunity to advance within operations or leadership roles
• Benefits package including Health, Dental, Vision, 401(k), PTO
• A purpose‑driven team committed to doing the right thing

What We’re Looking For

• Experience in scheduling, dispatch, or coordination — especially across multiple departments
• Strong organizational and multitasking abilities
• Excellent communication skills with a customer‑first mindset
• Comfort using technology and CRM/scheduling software (we’ll train you!)
• Ability to think ahead, solve problems, and stay calm under pressure
• A team player who thrives in a fast‑paced environment

If you’re the kind of person who gets satisfaction from creating order out of chaos, loves working with people, and takes pride in keeping the wheels turning — we want to meet you.