Office Coordinator

Dungarvin; Madison (WI); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, Vision and Dental Insurance

Paid Time Off (PTO)

401 K plan with employer match

Job summary

Dungarvin is seeking an Office Coordinator in Madison, Wisconsin. This in-office role focuses on receptionist duties, clerical tasks, and supporting local staff with minor technical issues through the IS Department. The position emphasizes organization and effective communication.

The Office Coordinator will spend about 75% of time on administrative tasks and 25% on Local Help Desk support, with a schedule of Monday through Friday, 8:30am–5:00pm.

Qualifications

• Must be at least 18 years of age.
• Must have valid driver’s license, auto insurance, and reliable vehicle.
• High school diploma or GED certificate is required.
• At least 2 years of related office experience is required.
• Must have intermediate knowledge of Microsoft Office 365, Word, Excel, and Outlook.
• A successful background clearance is required as part of the onboarding/employment process.
• Good communication is key in this role. You’ll rely on your reading, writing, and communication skills to document care, follow support plans, and collaborate with both internal and external team members.

Responsibilities

• Perform receptionist and general office/clerical duties, facilitate administrative projects, and provide Local Help Desk (LHD) support by assisting staff with technical troubleshooting with IS Department assistance.
• This is an in-office role with approximately 75% administrative duties and 25% Local Help Desk support.

Skills

Communication skills

Reading and writing

Reliability

Education

High school diploma or GED

Tools

Microsoft Office 365

Word

Excel

Outlook

Job description

Who We Are

At Dungarvin, we are more than a provider of support services—we’re a mission-driven team rooted in respect, response and choice. Since 1976, we’ve been dedicated to meeting people where they are, working alongside them to provide person centered supports that allow people to live independently as possible. You’ll work directly with people in need of assistance, and/or living with intellectual or developmental disabilities, or other complex medical needs.

With services in 17 states, our team is united by a shared commitment to making a real difference—one person, one voice, one choice at a time. We encourage you to embrace this opportunity to impact someone’s life.

Schedule: Monday-Friday 8:30am-5:00pm (this is an in-person role)

Wage: $18.50 per hour

• Medical, Vision and Dental Insurance for FT employees
• Supplemental Insurance
• Flex Spending and HSA Accounts for FT employees
• Pet Insurance
• Life Insurance for FT employees
• 401 K plan with up to 3% employer match
• PAID TIME OFF (PTO) for eligible employees
• Growth and Development Opportunities
• Employee Referral Program
• Employee Assistance Program
• National Brand Discounts
• Tap Check - access to 50% of your pay before payday
• Paid training and orientation

Perks/Benefits

• Medical, Vision and Dental Insurance for FT employees
• Supplemental Insurance
• Flex Spending and HSA Accounts for FT employees
• Pet Insurance
• Life Insurance for FT employees
• 401 K plan with up to 3% employer match
• PAID TIME OFF (PTO) for eligible employees
• PTO Donation
• Growth and Development Opportunities
• Employee Referral Program
• Employee Assistance Program
• National Brand Discounts
• Tap Check - access to 50% of your pay before payday
• Paid training and orientation

Job Description

What You G

et To Do

As the Office Coordinator you will work cooperatively with all staff in expediting the general flow of work pertaining to the office and programs. The Office Coordinator will perform receptionist and general office/clerical duties, facilitate administrative projects, and provide Local Help Desk (LHD) support by assisting local staff with technical troubleshooting needs with the assistance of the IS Department. This is an in office role.

This role involves approximately 75% administrative duties and 25% Local Help Desk support.

Qualifications

What Makes You A Great Fit

• Must be at least 18 years of age
• Must have valid driver’s license, auto insurance, and reliable vehicle
• High school diploma or GED certificate is required
• At least 2 years of related office experience is required
• Must have intermediate knowledge of Microsoft Office 365, Word, Excel, and Outlook
• A successful background clearance is required as part of the onboarding/employment process
• Good communication is key in this role. You’ll rely on your reading, writing, and communication skills to document care, follow support plans, and collaborate with both internal and external team members.

Additional Information

At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.

8/21

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