Office Administrator

Dungarvin; Milwaukee (WI); On-site; USD 25,571 - 36,420; Full time

Benefits offered by this job

401k plan with 3% employer match

Company-provided hardware and cell phone stipend

Pet insurance

PTO that increases with tenure

Medical, dental, and vision insurance

Job summary

A community support organization in Milwaukee is seeking an Office Administrator to manage day-to-day office operations and provide administrative support to the State Director. The ideal candidate will need at least 2 years of administrative experience and one year of supervisory experience, along with proficiency in Microsoft Office. This is a full-time, onsite position with flexible hours for administrative and program deadlines. Benefits include a competitive hourly wage, 401k plan, and medical insurance.

Qualifications

• At least 2 years related administrative experience preferred.
• One year of supervisory experience required.
• Valid driver's license with acceptable driving record required.

Responsibilities

• Manage day-to-day operations of an office site.
• Provide oversight of area offices and office coordinators.
• Assist with office budget and oversee office functions.

Skills

Organizational skills

Microsoft Office Suite proficiency

Communication skills

Project management

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

Who We Are

At Dungarvin, we are more than a provider of support services— we’re a mission-driven team rooted in respect, response and choice. Since 1976, we’ve been dedicated to meeting people where they are, working alongside them to provide person-centered supports that allow people to live independently as possible. You’ll work directly with people in need of assistance, and/or living with intellectual or developmental disabilities, or other complex medical needs.

With services in 15 states, our team is united by a shared commitment to making a real difference— one person, one voice, one choice at a time. We encourage you to embrace this opportunity to impact someone’s life.

Company Perks/Benefits

• $22.50/hr
• 401k plan with a 3% employer match after one year of services
• Company-provided hardware and cell phone stipend
• Pet insurance
• PTO that increases with tenure
• PTO donation program
• Medical, dental, and vision insurance
• Free life insurance and free long-term disability insurance for FT employees
• Supplemental insurance, FSA, and HSA
• Mileage reimbursement
• Growth and development opportunities
• Employee referral program
• Employee Assistance Program

Job Description

What You Will Do

The Office Administrator will work cooperatively with all staff in expediting the general flow of work pertaining to the office and program, including reception, general office/clerical duties, and administrative projects.

The Office Administrator will provide administrative support to the State Director and supervise three (3) Office Coordinators across the state. They will be communicating, coordinating and ensuring consistency across multiple area offices.

Responsibilities include but are not limited to:

• Provide oversight of area offices and office coordinators
• Manage day to day operations of an office site
• Executive level communication that is applicable statewide
• Coordinating and managing multiple projects
• Participating in development of state procedures, and investigating and identifying resources
• Ensuring office functions are conducted efficiently and accurately
• Overseeing the use of office equipment and supplies
• Maintaining office records and files
• Assisting program managers and directors in completion of administrative tasks
• Acting as Local Help Desk contact for Directors, Program Managers, and state personnel, fielding IT-related questions
• Assists with office budget

Work Environment and Office Hours

This position is fully onsite and is based out of the Dungarvin Milwaukee office. This is a full-time, non-exempt position, with typical hours Monday through Friday 8am-5pm. Minimal overnight travel may be expected (approximately twice per year). Schedule must be flexible to accommodate administrative and program deadlines.

Driving Requirement

This is a limited driving position, defined as one that requires an employee to drive a motor vehicle as a part of their Dungarvin work, but the position does not require, or allow, the employee to drive motor vehicles owned or leased by Dungarvin, or to transport persons served in any motor vehicle, including the employee’s own vehicle.

Qualifications

What Makes You a Great Fit

• Must be at least 18 years of age
• High school diploma or GED certificate is required
• At least 2 years related administrative experience (experience in an office setting strongly preferred)
• One (1) year of supervisory experience is required
• Experience providing administrative support to manager- or director-level team members
• Ability to organize and prioritize multiple projects
• Ability to collaborate with multiple departments and organizational levels throughout the organization
• Advanced knowledge of Microsoft Word, Excel, Outlook, and SharePoint
• Be able to professionally communicate both verbally and in writing
• Valid driver's license with acceptable driving record
• Reliable vehicle with current auto liability insurance
• A successful background clearance is required as part of the onboarding/employment process

Additional Information

At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.