Office Coordinator

Community Action Commission of Santa Barbara Count; Lompoc (CA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Sick leave

Vacation leave

Personal leave

13 paid holidays

Retirement plan with 5% match

Job summary

The Community Action Commission of Santa Barbara County in Lompoc, CA is seeking an Office Coordinator to provide administrative and logistical support to the CommUnify Connection Center. Responsibilities include customer service, filing, scheduling, and coordinating office resources and events.

Qualifications include a high school diploma or equivalent and 3 years of administrative experience, plusSpanish language ability. Competitive benefits accompany the full-time role.

Qualifications

• High school diploma or equivalent and three years administrative experience.
• Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications.
• Must be able to speak Spanish.

Responsibilities

• Manage general office functions including customer service, administrative support for staff, point of contact for building maintenance and vendors.
• Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities.
• Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments.
• Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate.
• Process incoming and outgoing mail.
• Support staff in preparing for events and presentations, including technical support and setup.
• Coordinate use of office space to include making meeting room reservations and A/V support.
• Compile information and maintain a variety of records and logs related to programs, services, and activities.
• Establish and maintain filing systems.
• Order, receive and maintain inventory of office supplies.
• Maintain employee directory for facility and issuance of alarm codes and keys.

Skills

Customer service

Administrative support

Filing

Typing

Copying

Equipment maintenance

Fleet management

Facility management

Scheduling

Answering phones

Spanish language

Education

High school diploma or equivalent

3 years administrative experience

Tools

Internet

Spreadsheet

Word processing

Database applications

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

The Office Coordinator is charged with the administrative and logistical support of the CommUnify Connection Center facility in Lompoc. Will help ensure the efficient and effective use of resources with responsibilities that include: customer service, filing, typing, copying, maintaining equipment and supply inventories, and supporting fleet, and facility management.

Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holiday's and a fully vested retirement plan with an up to 5% match.

Salary Range: $21.00 To $22.00 Hourly

This position is full-time with full benefits and starts out between $21.00 - $22.00 per hour.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Duties and Responsibilities

Other duties may be assigned.

• Manage general office functions including customer service, administrative support for staff, point of contact for building maintenance and vendors.
• Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities.
• Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments.
• Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate.
• Process incoming and outgoing mail.
• Support staff in preparing for events and presentations, including technical support and setup.
• Coordinate use of office space to include making meeting room reservations and A/V support.
• Compile information and maintain a variety of records and logs related to programs, services, and activities.
• Establish and maintain filing systems.
• Order, receive and maintain inventory of office supplies.
• Maintain employee directory for facility and issuance of alarm codes and keys.

Knowledge, Skill & Ability Required

Education and/or Experience

High school diploma or equivalent and three (3) years administrative experience.

Computer Skills

Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications.

Certificates, Licenses, Registrations

Current valid California Driver’s License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County.

Other Skills and Abilities

Ability to speak Spanish required.