Special Projects Coordinator

PEOPLE; California (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

PEOPLE in California seeks a Resident Services Coordinator to coordinate outreach, volunteer activities, partner with community groups, and engage residents in programs and events.

The role requires 2+ years in an office setting, a high school diploma or higher, bilingual English/Spanish preferred, strong MS Office skills, and the ability to work independently and confidentially.

Qualifications

• Bilingual English/Spanish preferred to serve diverse communities.
• Autonomous worker able to meet deadlines with minimal supervision.
• Strong written and verbal communication and organization.
• Ability to maintain confidential information with discretion.
• Experience with MS Office and data reporting tools.

Responsibilities

• Coordinate community outreach, volunteer coordination, and resident engagement.
• Liaise with groups to set up new programs and services.
• Identify partners and establish relationships for funding or programs.
• Support events and meetings, including documentation and follow-up.
• Generate reports and maintain grant/compliance documentation.
• Operate data entry and reporting from multiple databases.

Skills

Bilingual English/Spanish

Autonomous / self-starter

Strong communication

Organizational skills

Interpersonal / team-building

Confidential handling

Education

High School Diploma or higher

Tools

Excel

Word

PowerPoint

Access

Adobe

Office Suite

Job description

Description

Essential Functions

• Coordinate community outreach, volunteer recruitment/coordination, community building activities, leadership development, community engagement, and resident participation.
• Liaison with interested groups and individuals to set up new programs and services.
• Identify service providers and establish partnerships (formal or informal, as appropriate).
• Encouraging resident participation in events and programs.
• Maintain legal, reporting, and fiscal compliance with grants and other institutional funders.
• Coordinate required documentation and conduct billing activities for eligible services as prescribed by various programs.
• Generate statistical data from SHP, EVENTS, VOLUNTEER, CENCAL, YARDI, and other databases when needed.
• Respond to, compose professional correspondence and/or financial reports.
• Perform tasks such as statistical reporting, filing, taking meeting minutes, making appointments, sending faxes and duplication of materials.
• Order supplies as needed for Resident Services programs.
• Special project work/research/file maintenance as required.
• Other reasonably related business duties as judgement dictates or as assigned by the Resident Services Director.
• Assist Resident Services Departments with meetings and special events.
• Conduct surveys.
• Develop, maintain, and update resident services forms as needed.

Requirements

• Bilingual language skills (English/Spanish) highly preferred.
• Ability to work autonomously.
• Ability to establish good working relationships with people from diverse backgrounds.
• Self-starter able to work independently, with minimum supervision, to meet deadlines while working under the pressure of having multiple assignments and demands simultaneously.
• Strong computer (PC) skills: Excel, Word, Adobe, PowerPoint, Access, WordPerfect, Internet, etc. Some graphics program experience would be desirable.
• Excellent communication and organizational skills, as well as the ability to work effectively with co-workers and the public.
• Ability to work in conjunction with several departments.
• Ability to handle sensitive material in a confidential manner.
• Excellent communication, interpersonal and team-building skills.
• Sensitivity to the needs of low-income and special needs clients and excellent interpersonal skills.
• Excellent verbal and writing skills.
• Must possess a valid California driver's license and have access to a dependable automobile.

Experience Requirements

• 2+ years’ experience in an office administration position.
• Prior experience with a community-based organization.
• Experience using a variety of office computer programs and resources.
• Experience in event coordination and management preferred.ld
• Experience working with low income individuals with diverse backgrounds.

Education Requirements

• High School Diploma or higher.
• Must possess a valid California driver’s license and have access to a dependable automobile and/or means of reliable transportation.

License/Certification Requirements

• Must possess a valid California driver's license, proof of auto insurance, and have access to a reliable vehicle.

Physical Requirements

• May have to sit, stand, and/or walk for long periods of time.
• May have to reach, squat, bend, and/or lift office-related objects.