Office Coordinator

Creative Solutions Services, LLC; Lewisville (TX); On-site; USD 23,000 - 30,000; Full time

Job summary

Creative Solutions Services, LLC in Lewisville, TX is seeking a professional Receptionist / Office Coordinator to support the daily front desk and office operations. You will be the first point of contact for employees, clients, visitors, and guests, helping create a welcoming and professional office experience while handling administrative tasks.

The ideal candidate is dependable, detail-oriented, and able to stay organized while managing multiple priorities.

Qualifications

• High school diploma or GED preferred.
• 0-3 years of reception/office experience preferred.
• Experience in a professional office environment is a plus.

Responsibilities

• Manage the front desk and lobby, opening/closing the reception area.
• Welcome employees, clients, visitors, contractors, and other guests.
• Answer calls, identify contacts, and transfer as needed.
• Issue temporary security badges and maintain badge inventory records.
• Coordinate visitor access and communicate badge requests with Security.
• Prepare daily visitor/client arrival logs.
• Monitor facility-related emails and route requests.
• Receive, sort, and distribute incoming mail/packages.
• Coordinate FedEx shipments and related supplies.
• Assist onsite clients with transportation, documents, and information.
• Maintain a clean, organized reception and lobby area.
• Replenish lobby/office supplies and track inventory.
• Prepare and distribute weekly employee communications.
• Provide general administrative support as needed.
• Assist the Business Support Supervisor with special projects.

Skills

Communication skills

Customer service

Organization

Multitasking

Reliability

Initiative

Professionalism

Interpersonal skills

Education

High school diploma or GED

Tools

MS Office

Outlook

Excel

Job description

Job Title: Receptionist / Office Coordinator
Pay: $19.00/hour | Weekly Pay
Location: Onsite - 2730 S Edmonds Ln, Lewisville TX
Schedule: Monday-Friday, 8:00 AM-5:00 PM (1-hour lunch)
Tentative Start Date: October 19, 2026
Contract to hire opportunity

Opportunity Overview:

We are seeking a professional, organized, and customer-focused Receptionist / Office Coordinator to support daily front desk and office operations.
In this role, you will be the first point of contact for employees, clients, visitors, and guests. You will help create a welcoming and professional office experience while also handling a variety of administrative and coordination tasks, including visitor management, incoming calls, mail and deliveries, badge requests, office supplies, facility communications, and general office support.
The ideal candidate is dependable, detail-oriented, comfortable interacting with people at all levels, and able to stay organized while managing multiple priorities throughout the day.

Responsibilities:

• Manage the front desk and lobby, including opening and closing the reception area each day
• Welcome and assist employees, clients, visitors, contractors, and other guests in a professional and friendly manner
• Answer incoming calls, identify the appropriate contact or department, and transfer calls accordingly
• Issue temporary security badges and maintain accurate badge inventory records
• Coordinate visitor access and communicate badge requests, missing badges, and replacement requests with the appropriate Security team
• Prepare daily visitor and client arrival logs using the Client Resource Calendar
• Monitor and respond to facility-related emails, routing requests to the appropriate team or individual
• Receive, sort, and distribute incoming mail and packages
• Coordinate FedEx shipments, services, and related supply needs
• Assist onsite clients and visitors with transportation, welcome materials, paperwork, document copies, hotel and restaurant information, and other general requests
• Maintain a clean, organized, and welcoming reception and lobby area
• Monitor and replenish lobby and office supplies, including coffee, refreshments, and other shared-use items
• Track office supply inventory and place orders as needed
• Prepare and distribute weekly employee communications
• Provide general administrative and office support as needed
• Assist the Business Support Supervisor with special projects and other administrative assignments
• Work collaboratively with internal teams to ensure visitors, employees, and clients receive timely and professional support

Skills & Qualifications

Core Skills:

• Strong verbal and written communication skills
• Professional, friendly, and customer-service-focused approach
• Excellent organization and attention to detail
• Ability to manage multiple tasks and prioritize competing needs
• Strong follow-through and reliability
• Ability to work independently and take initiative
• Comfortable working in a fast-paced office environment
• Ability to remain professional and composed when handling unexpected requests or high-volume periods
• Strong interpersonal skills and ability to work effectively with employees, clients, visitors, and external partners

Technical Skills:

• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to learn and effectively use company systems, calendars, communication tools, and administrative processes
• Basic computer and data-entry skills

Education & Experience:

• High school diploma or GED preferred
• 0-3 years of experience in reception, customer service, office administration, office coordination, client relations, facility support, or a related field preferred
• Previous experience working in a professional office environment is a plus

What We're Looking For:

• Someone who enjoys helping people and creating a positive first impression
• Someone who is highly organized and pays close attention to details
• Someone who can balance customer-facing responsibilities with administrative tasks
• Someone who takes ownership of their work and follows through on requests
• Someone who is comfortable being the go‑to person for day-to-day front desk and office needs

Work Environment:

This is an onsite position in a professional office environment. The role involves frequent interaction with employees, clients, visitors, contractors, security personnel, and internal teams.

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