Office Coordinator

TP-Link; Irvine (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Free snacks and drinks

Fully paid medical, dental, and vision

Contributions to 401k funds

Bi-annual performance reviews, annual?

Health and wellness benefits, gym

Quarterly team-building events

Job summary

TP-Link Systems Inc. is seeking an Office Coordinator in Irvine, CA for an onsite, full-time role. You will handle front desk duties, support daily office operations, coordinate mail, seating, and supplies, and assist with onboarding and travel arrangements.

Strong organizational and communication skills are essential. Requires a Bachelor’s degree in Administrative Management and 3+ years of related experience.

Qualifications

• Bachelor’s degree required in Administrative Management or related field.
• 3+ years of experience in office administration or front desk roles preferred.
• Experience supporting onsite corporate office operations is a plus.

Responsibilities

• Provide front desk reception, greet visitors, and coordinate basic inquiries.
• Support daily office operations to maintain a clean, organized, and functional workplace.
• Distribute incoming and outgoing mail and packages.
• Assist with office seating plans and space coordination.
• Monitor and restock office supplies and breakroom inventory.
• Coordinate with internal teams or external service providers for routine office needs.
• Assist with moving office items or equipment following safety guidelines.
• Support employee onboarding and offboarding, including asset handling and travel arrangements.
• Respond to employee inquiries and route requests to appropriate teams.
• Maintain basic office records and documentation.
• Provide general administrative support related to office operations.

Skills

Office administration

Front desk

Communication skills

Microsoft Office

Multitasking

Education

Bachelor's degree in Administrative Management

Tools

Microsoft Office Suite

Job description

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.

Role Summary

The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at both 10 Mauchly & 36 Technology Dr., Irvine, CA 92618 locations. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services.

This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness

This is an Onsite role M-F 9am-6pm.

Key Responsibilities: Front Desk & Office Operations

• Provide front desk reception, including greeting visitors and coordinating basic inquiries
• Support daily office operations to maintain a clean, organized, and functional workplace
• Distribute incoming and outgoing mail and packages
• Assist with office seating plans and space coordination

Supplies & Facilities Support

• Monitor and restock office supplies and breakroom inventory
• Coordinate with internal teams or external service providers for routine office needs
• Assist with moving office items or equipment as needed, following safety guidelines

Employee Support & Coordination

• Support employee onboarding and offboarding, including asset handling and coordination
• Assist with basic travel arrangements
• Respond to employee inquiries and route requests to appropriate teams

Administrative Support

• Maintain basic office records and documentation
• Provide general administrative support related to office operations

Education

• Bachelor’s degree required in Administrative Management or a related field
• Relevant experience may be considered where applicable, consistent with company standards

Experience

• 3+ years of prior experience in office administration, front desk support, or Office Coordinator roles is preferred
• Experience supporting onsite office operations in a corporate environment is a plus

Skills & Competencies

• Familiarity with daily office operations and administrative support processes
• Strong communication and coordination skills
• Proficiency in Microsoft Office and common office management systems
• Ability to manage multiple tasks with strong attention to detail

Physical Requirements

• Ability to safely lift and move items up to 50 lbs, as needed
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Personal Attributes

• Detail-oriented, responsible, and service-mindful
• Strong teamwork and collaboration skills
• Ability to respond efficiently to employee needs and follow through to resolution
• Reliable, punctual, and execution-focused

Salary range: $25-33/hr (depending on experience)

• Free snacks and drinks
• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Bi-annual reviews, and annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events

We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit.

As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued.

We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.