Office Coordinator

Heartland Coca-Cola Bottling Company, LLC; Erlanger (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) match

Health coverage

Employee stock purchase plan

Job summary

Heartland Coca-Cola Bottling Company, LLC is seeking a Full Time Office Coordinator to provide reception and clerical support at our Kentucky distribution center. The role ensures smooth communications between callers, vendors, employees, and applicants, coordinating HR, Finance, Security and Procurement tasks.

Responsibilities include pre-employment processing, timekeeping, payroll support, purchasing, and meeting scheduling, with emphasis on accuracy, compliance, and excellent teammate service.

Qualifications

• Proven ability to use Microsoft Office and handle confidential information.
• Customer service experience and familiarity with reception duties.
• Experience supporting administrative and clerical tasks.

Responsibilities

• Coordinate pre-employment processes including background checks and ID badge setup.
• Manage timekeeping, payroll inquiries, and general teammate questions.
• Procure office supplies and process invoices; arrange temporary labor as needed.
• Schedule meetings/events and assist with facility access and security.
• Provide admin support to safety committees and HR-related tasks.

Skills

Microsoft Office

Customer service

Administrative support

Reception duties

Education

High school diploma

2 years postsecondary education

Job description

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Schedule: Monday - Friday; 9:00am - 5:00pm

Uncap Your Potential at America's Largest Coca-Cola Bottler — Pour Your Passion into Purpose!

We're more than beverages—we're building meaningful careers and vibrant communities. Join our team where your talent meets purpose, and every teammate directly shapes our success.

• Career Growth: Clear pathways to advance and develop your career
• Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan
• Purpose-Driven: Create meaningful impact in the communities you serve
• Professional Development: Dedicated training + personalized mentorship

Join us - your refreshing new chapter starts here!

Job Overview

The Full Time Office Coordinator provides reception and clerical support for a distribution center or business office to maintain efficient communications between public callers, vendors, employees, and candidates seeking employment. This position coordinates field office operations to ensure organizational effectiveness and efficiency. The Office Coordinator is accountable for a variety of duties that support various functions ranging from Human Resources, Finance, Security, and Procurement.

Duties & Responsibilities

• Coordinates pre-employment physical testing (where applicable) and processes pre-employment background checks and drug screens. Creates new ID Badges and sets up access to building and logs the information into the facility security system. Coordinates with other Administrative staff in scheduling ID Badge pictures. Ensures completion of hiring-related documentation, assisting teammates with completion of new hire documentation and related system entries. Inspires the teammate onboarding experience including benefit and company services introduction
• Provides teammate services including but not limited to work and time off scheduling, management of the timekeeping system, ensuring facility and badge access, and issues are resolved. The focal point for a broad spectrum of employee (and spouse) questions for problem resolution and often serves as a liaison to department leaders on a wide array of employee relations issues. Verifies and completes weekly payroll, submit some variable compensation requests and over/shorts, and researches other pay-related matters. Facilitates teammate master data changes to ensure that information is accurate, and employees are paid appropriately
• Procures location supplies which often include but are not limited to office, janitorial, Point of Sale materials, customer promotions, first aid replenishment, break room, and work-related equipment/handling supplies. Codes and submits invoices for payment. Procures temporary labor as required
• Coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.)
• Facilitates and/or schedules facility or system repair requests as required. Maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current. Maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges
• Researches and provide analysis on P/L queries, other financial variances, and status of invoice payments
• Maintains OSHA and other safety-related documentation and logs
• Ensures teammates are set up in the company E-learning management solutions while ensuring other special compliance documentation requirements (Department of Transportation, Safe Quality Food, MSDS, and others) are maintained and current
• Often provides administrative support to location safety committees and ensuresthe follow-up to tasks related to accidents
• Facilitates location Transitional Return to Work assignments and related requirements. Often serves as primary liaison with Corporate Risk Management Team and TPA
• Performs general administrative duties such as mailing/shipping of materials, places and facilitates teammate drink orders, maintains legal postings in the facility, and creates/publishes needed employee communications
• Provides technical support for company equipment and assists where necessary and coordinates with the IT Team for advanced needs
• Handles all incoming calls to the switchboard, greets and directs visitors and guests to the facility, performs multiple public, vendor, and teammate contact duties to ensure that proper destination is reached
• Maintains records, verifies accuracy, and generates miscellaneous reports. Performs a variety of clerical duties to assist in supporting the facility and employees. Provides employee relations and internal customer services to promote positive relations throughout the facility
• Supports the Company Stewardship Programs and Events as needed which can include communications, meetings, and community outreach, and product donations. Provides training and backup coverage for other Admins as required and other duties as assigned

Knowledge, Skills, & Abilities

• Working knowledge of Microsoft Office Productivity tools
• Prior experience in customer service or a work environment performing administrative, clerical, and receptionist duties
• Handles sensitive information in a confidential manner

Minimum Qualifications

• High school diploma or GED

Preferred Qualifications

• 2 years of education beyond high school in college or technical school
• Knowledge acquired through 1 to up to 3 years of work experience

Equal Opportunity Employer - All qualified applicants will be considered for employment without regard to disability, protected veteran status, or any other characteristic protected by applicable law.