Office Coordinator

Absolute Health Professionals; Florida; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Mon–Thu 9am–4pm (one hour lunch)

Supportive team environment

Professional growth opportunities

Meaningful community impact

Job summary

Absolute Health Professionals in Florida is seeking an organized Office Manager / Caregiver Intake Coordinator to support caregiver recruitment, intake, onboarding, credentialing, and daily office operations.

You will handle applicant communications, conduct intake calls, verify documents, manage credentialing, and maintain accurate records while coordinating scheduling and onboarding. This role combines administrative excellence with healthcare administration in a fast-paced environment.

Qualifications

• Healthcare administration experience is preferred.
• Strong organizational and communication skills.
• Proficiency with computers, email, and EMR systems.
• Ability to multitask in a fast-paced environment.
• Experience in caregiver recruitment or staffing is a plus.

Responsibilities

• Respond to caregiver applicants and recruitment inquiries.
• Conduct initial caregiver interviews and intake calls.
• Collect and review required caregiver documentation.
• Assist with license and certification verification.
• Coordinate background checks and required screening.
• Follow up with applicants regarding missing or expired documents.
• Coordinate caregiver onboarding and orientation.
• Maintain accurate caregiver personnel and credentialing files.
• Help maintain a strong pipeline of qualified caregivers.
• Assist with caregiver placement and scheduling as needed.

Skills

Organized

Detail-oriented

Phone skills

Multitasking

Independent work

Computer proficiency

EMR experience

Tools

EMR platforms

Job description

Absolute Health Professionals is a growing healthcare staffing company dedicated to connecting clients with dependable, qualified caregivers. We are looking for an organized, professional, and motivated Office Manager / Caregiver Intake Coordinator to join our team.

This is a hands-on administrative position with a strong focus on caregiver recruitment, intake, onboarding, credentialing, and daily office operations.

What You’ll Do Caregiver Intake & Recruiting

• Respond to caregiver applicants and recruitment inquiries.
• Conduct initial caregiver interviews and intake calls.
• Collect and review required caregiver documentation.
• Assist with license and certification verification.
• Coordinate background checks and required screening.
• Follow up with applicants regarding missing or expired documents.
• Coordinate caregiver onboarding and orientation.
• Maintain accurate caregiver personnel and credentialing files.
• Help maintain a strong pipeline of qualified caregivers.
• Assist with caregiver placement and scheduling as needed.

Office Management

• Manage daily office operations and administrative tasks.
• Answer phones and respond to emails professionally.
• Communicate with caregivers, clients, families, and referral sources.
• Maintain organized electronic and physical records.
• Track important credential and document expiration dates.
• Assist with scheduling and staffing coordination.
• Order and maintain office supplies.
• Assist the Administrator with special projects and day-to-day operational needs.
• Ensure company policies and procedures are followed.
• Maintain strict confidentiality of client and caregiver information.

What We’re Looking For

The ideal candidate is:

• Organized and extremely detail-oriented
• Professional and confident on the phone
• Friendly and comfortable communicating with people
• Able to multitask in a fast-paced environment
• Reliable, dependable, and self-motivated
• Comfortable working independently
• Proficient with computers, email, and EMR platforms
• Experienced in healthcare administration, home care, staffing, recruiting, or a similar field

Preferred Experience

• Healthcare office administration
• Home care or nurse registry experience
• Caregiver recruitment
• Staffing coordination
• Caregiver onboarding
• Credentialing or license verification
• Background screening
• Scheduling

Employment Benefits

• Competitive Compensation
• Monday Through Thursday 9am - 4pm (one hour lunch break)
• Supportive Team Environment
• Professional Growth Opportunities
• Meaningful Community Impact
• Vacation, Holiday, and Sick Accrued Time Off