Office Coordinator

Woundtech; Florida; On-site; USD 21,000 - 30,000; Part time

Job summary

Woundtech is seeking a dependable Office Coordinator to support the day-to-day operations of our corporate office in Florida. This part-time role focuses on maintaining a professional environment, greeting visitors, managing mail and packages, and providing basic administrative support to the HR team.

The ideal candidate is personable, reliable, detail-oriented, and capable of working independently while collaborating with colleagues to keep the office running smoothly.

Qualifications

• High school diploma or equivalent required.
• Prior office/reception or administrative support experience preferred.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency with basic computer tools (email, word processing, calendars).

Responsibilities

• Greet visitors and direct them to the appropriate employee.
• Answer and route incoming calls; maintain a professional reception area.
• Manage incoming mail and packages; prepare outgoing shipments.
• Support HR and other departments with basic administrative tasks.
• Assist with travel arrangements for clinicians and coordinate scheduling as needed.

Skills

Professional communication

Strong organizational skills

Customer service

Attention to detail

Education

High school diploma or equivalent

Tools

Email

Word processing

Calendar applications

Job description

Woundtech is seeking a dependable, organized, and welcoming Office Coordinator to support the day-to-day operations of our corporate office. This part-time position is responsible for maintaining a professional office environment, greeting visitors, managing incoming mail and packages, and providing basic administrative support as needed. The ideal candidate is personable, reliable, detail-oriented, and comfortable working independently while collaborating with the HR team and other departments to help keep the office running smoothly.

Role Description

Front Office and Visitor Support

• Serve as the primary point of contact for visitors arriving at the corporate office.
• Greet visitors professionally and notify the appropriate employee of their arrival.
• Answer incoming calls or direct inquiries to the appropriate team member, as needed.
• Maintain a welcoming, organized, and professional reception area.

Mail and Package Management

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments as needed.
• Notify employees when packages or deliveries arrive.
• Coordinate with delivery services and couriers as necessary.

Office Organization and Administrative Support

• Maintain the organization and general appearance of common areas, conference rooms, and the front office.
• Monitor basic office supply levels and notify the appropriate team member when replenishment is needed.
• Assist with preparing conference rooms for meetings and ensuring spaces are presentable.
• Provide basic administrative assistance to HR and other departments as requested.
• Assist with occasional office projects and other duties appropriate to the role.
• Arranging and coordinating travel for our Clinicians

Professionalism and Confidentiality

• Maintain a professional and courteous demeanor when interacting with employees, visitors, vendors, and business partners.
• Handle employee and company information with discretion and maintain confidentiality.
• Follow established office procedures and workplace policies.

Work Schedule and Physical Requirements

• Part-time, flexible schedule of approximately 20-25 hours per week.
• Regular, on-site attendance at the corporate office is required.
• Ability to remain at the front desk or workstation for periods of time, with movement throughout the office as needed.
• Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 20-30 lbs.

Role Requirements

• High school diploma or equivalent preferred.
• Previous experience in an office, reception, customer service, or administrative support role preferred.
• Strong organizational skills and attention to detail.
• Professional communication and interpersonal skills.
• Dependable, punctual, and able to manage assigned responsibilities independently.
• Basic computer skills, including email, word processing, and calendar applications.
• Ability to prioritize routine tasks and respond appropriately to changing office needs.

The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Reasonable accommodation is made to enable otherwise qualified individuals with disabilities to perform the essential functions of the job.

Travel Requirements

Woundtech is the nation’s leading physician-based provider of wound management services. We provide concierge care to all our patients in their place of residence. Since 1999 Woundtech has been on a mission to ensure that anyone, anywhere can get access to the best wound care possible. We have been achieving that goal year over year to patients across the U.S.! Our commitment and dedication to providing the highest quality of care to our patients has resulted in superior clinical outcomes and that is what sets us apart from everyone else. We are growing and looking to add this role to our Team!

Equal Opportunity Employer

Woundtech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.