Office Coordinator

R Systems; Denver (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Frequent Internal Hackathons

Cultural Celebrations

Diverse Project Exposure

Centre of Excellence (COE)

E-Learning Platform

Open Door Policy

Job summary

A leading digital product engineering company is seeking an experienced Office Coordinator to provide essential administrative support. The role includes managing schedules, coordinating office operations, and facilitating communication among executive teams. With a focus on multi-tasking and organizational skills, the ideal candidate will handle diverse tasks in a dynamic environment. Join the team to work on exciting projects and participate in cultural celebrations that promote community and continuous improvement.

Qualifications

• 3-5 years of experience in administrative roles.
• Experience supporting VP or Director level leaders.
• High attention to detail and strong follow-through.

Responsibilities

• Support day-to-day administrative operations.
• Coordinate office supplies and workspace needs.
• Manage schedules and meeting logistics.

Skills

Organizational skills

Communication skills

Multi-tasking

Confidentiality

Customer service mindset

Tools

Microsoft Outlook

Excel

Word

PowerPoint

SharePoint

Jira

MSFT Project

Job description

In-Person interview required for final round

About R Systems:

R Systems is a leading digital product engineering company that designs and develops chip-to-cloud software products, platforms, and digital experiences that empower its clients to achieve higher revenues and operational efficiency. Our product mindset and engineering capabilities in Cloud, Data, AI, and CX enable us to serve key players in the high-tech industry, including ISVs, SaaS, and Internet companies, as well as product companies in telecom, media, finance, manufacturing, and health verticals. We Are Great Place to Work Certified in 10 countries with a full-time workforce [India, USA, Canada, Poland, Romania, Moldova, Indonesia, Singapore, Malaysia & Thailand]! We are recognized as one of the Best Tech Brands 2024 by the Times Group and India's Top 500 Value Creators 2023 by Dun & Bradstreet.

Job Description:

Seeking a reliable, highly organized Office Coordinator to support day today administrative operations, provide coordination support for projects, and assist with office management activities. This role provides direct administrative support to a Vice President and their direct reports and works closely with project managers and internal teams to keep work organized, moving forward, and on track.

Required Qualifications

• 3–5 years of experience in administrative, office coordination, and/or project support roles
• Experience supporting a senior leader (Senior Director or VP level)
• Demonstrated ability to manage competing priorities, multitask effectively, and operate with minimal direction

Must Have:

Executive & Administrative Support

• Experience supporting a VP/Director level leader (ideally multiple leaders)
• Complex calendar management, including conflict resolution, prioritization, and timezone coordination
• Meeting coordination, including agendas, logistics, notes/minutes, and action item tracking
• Expense report preparation, submission, and tracking
• Preparation of routine materials such as presentations, reports, and organizational updates
• Proven ability to handle confidential information with professionalism and discretion
• Strong organizational skills with the ability to prioritize competing demands
• Ability to manage multiple tasks and shifting priorities with minimal supervision
• High attention to detail and strong followthrough to ensure closure
• Comfort working independently in a fast-paced environment

Office Operations / Onsite Support

• Support daily office operations and logistics (visitors, conference rooms, supplies)
• Coordinate office supplies and workspace need, including requests, replenishment, and vendor support
• Serve as a point of contact for routine office inquiries and requests
• Assist with basic facilities coordination, including ticket submission, followup, and escalation
• Onboarding coordination for new hires (workspace, equipment requests)

Communication & Stakeholder Management

• Clear, professional written and verbal communication skills
• Confidence interacting with executives and cross‑functional teams
• Ability to follow up, elevate appropriately, and ensure timely resolution
• Professional presence with a strong customer‑service mindset

Tools & Technology

• Strong proficiency in Microsoft Outlook
• Working knowledge of Word, Excel, PowerPoint
• Ability to quickly learn and adapt to internal tools and systems (ticketing, travel/expense, collaboration tools)

NICE TO HAVE

Project / Program Support

• Experience supporting a PMO or program environment and tracking multiple workstreams
• Familiarity with basic project artifacts (action trackers, status updates, RAID logs)
• Comfort maintaining cadence and nudging stakeholders to ensure progress

Process Improvement / Operational Excellence

• Experience improving admin/office processes (templates, playbooks, repeatable workflows)
• Ability to build simple tracking systems (Excel lists, SharePoint libraries)
• Continuous improvement mindset (identifies friction and proposes solutions)

Advanced Tools

• SharePoint
• MSFT Project, Jira

Why Join R Systems?

• Frequent Internal Hackathons: Engage in dynamic competitions with exciting prizes to keep your skills sharp.
• Cultural Celebrations: Strengthen our familial bonds through shared celebrations, fostering a sense of community.
• Diverse Project Exposure: Work on a variety of projects across sectors like Healthcare, Banking, e‑commerce, and Retail, collaborating with leading global brands.
• Centre of Excellence (COE): Benefit from technical guidance and upskilling opportunities provided by our team of technology experts, helping you navigate your career path.
• E‑Learning Platform: Gain access to comprehensive e‑learning platforms coupled with a robust mentorship program to enhance your skills.
• Open Door Policy: Embrace a culture of mutual support, respect, and open dialogue, promoting a collaborative work environment.

If you are passionate and excited about working in a fast‑paced, innovative environment, we would love to hear from you!

R Systems is an equal opportunity employer that does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, age, or any other characteristic protected by law. We strive to build a team that reflects the diverse communities we serve, and we actively encourage applications from individuals of all backgrounds and experiences. Our commitment to equal opportunity extends to all aspects of employment, including recruitment, hiring, training, promotion, and benefits.

Employers have access to artificial intelligence language tools (AI) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.