Office Manager

The Salvation Army; City of Saratoga Springs (NY); On-site; USD 25,000 - 34,000; Part time

Job summary

The Salvation Army in Saratoga Springs is seeking a Part Time Office Manager to support the Corps Officers, manage office operations, coordinate volunteers, handle donations data entry, and maintain front desk efficiency. The role emphasizes a welcoming, organized environment and accurate record-keeping.

Responsibilities include ordering supplies, preparing weekly deposits, reporting on grants, and assisting with seasonal applications and distribution.

Qualifications

• Associate degree required or preferred with 3–5 years in related work
• Strong interpersonal and written/verbal communication skills
• Proficient in Microsoft Word, Excel, Mail Merge and PowerPoint
• High attention to detail and accuracy, able to manage multiple tasks

Responsibilities

• Coordinate, oversee, and organize volunteers
• Order office supplies to maintain stock
• Greet front-desk visitors and screen calls with detailed messages
• Maintain a neat and functional front office
• Prepare weekly financial deposits
• Assist with grant reporting and seasonal applications

Skills

Interpersonal skills

Highly organized

Multitasking

Self-motivated

Education

Associate degree

Tools

Microsoft Word

Excel

Mail Merge

PowerPoint

Job description

Overview

Seeking a Part Time Office Manager on our Saratoga Springs Social Ministry Team

Our Part Time opportunities offer:

• Generous time off every year including 14 paid holidays, vacation time and sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Tax Deferred Annuity (403B)
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life

SCOPE AND PURPOSE OF POSITION:

The Office Manager serves as a support person to the Corps Officers at The Salvation Army in Saratoga Springs and is responsible for office management duties, including ordering supplies, sending thank you correspondence relating to mail appeal, inputting donation data entry, preparing weekly financial deposits, reporting on grants, coordinating volunteers, recording and reporting statistics, and providing general office and secretarial duties for the Department. This position is responsible to provide a welcoming, compassionate, and well-organized atmosphere to the front office of The Salvation Army.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordination, oversight, and organization of all volunteers
• Ordering of office supplies
• Assist all who come to the front desk, courteously screen in direct calls and take detailed messages
• Maintain a neat office area
• Make appointments for emergency assistance clients
• Report on grants
• Assist with seasonal applications and Christmas distribution
• Maintains the confidentiality of clients, shelter/programs, agency, and/or The Salvation Army
• Receive all monetary and in-kind donations that are brought into the Salvation Army and keep appropriate records for each
• Write and send thank you postcards to donors
• Accept and put away physical donations
• Accept packages and faxes in notify intended recipient
• Submit billing information for health home clients as necessary
• Any other duties deemed necessary by their Corps Officers

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Qualifications

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS.

• Willingness to uphold and support The Salvation Army's mission and ministry
• Associate degree and at least three to five years’ experience in relative work preferred
• Proficient in Microsoft Word, Excel, Mail Merge and PowerPoint
• Strong interpersonal skills; Applies tact in diplomacy in dealing with internal and external constituents
• Strong attention to detail and accuracy
• Superb written in verbal communication skills
• Comfortable in high profile situations as well as with "sleeves rolled up"
• Ability to operate independently - self-motivated, self-management
• Highly organized
• Able to handle multiple tasks in a fast-paced environment
• Training in food safety and food handling through Health Department, as needed

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.