Office Coordinator

Mc3 Partners; Centreville (VA); On-site; USD 25,000 - 36,000; Part time

Job summary

Mc3 Partners in Centreville, VA is seeking a dependable Temporary Office Coordinator to support day-to-day operations at our Centreville office. The role focuses on accurate mail handling, payment logging, and general office duties to keep the workplace running smoothly.

The successful candidate will maintain logs of payments, liaise with the landlord's facilities team, manage supplies, and coordinate with the Atlanta-based Executive Assistant on scheduling and needs, while working independently

Qualifications

• Prior experience in office administration, reception, or mailroom operations preferred.
• Strong attention to detail and a high level of discretion when handling financial documents.
• Reliable, punctual, and comfortable working independently.
• Clear communicator who can coordinate with remote colleagues and outside vendors.
• Proficiency with email and basic office software.

Responsibilities

• Collect, sort, and distribute all incoming mail, with careful handling and routing of customer checks and payment correspondence.
• Maintain accurate logs of payments and important mail received.
• Monitor and reorder office supplies, keeping the office stocked and organized.
• Serve as the onsite point of contact with the landlord's facilities team for maintenance requests, building access, and other property issues.
• Coordinate closely with our Atlanta based Executive Assistant on scheduling, deliveries, and administrative needs.
• Support other general office tasks as needed.

Skills

Attention to detail

Discretion with financials

Independent worker

Clear communicator

Email & office software

Job description

Office Coordinator
Centreville, VA (Onsite)

Our client builds cloud software that powers the transactions and interactions between government agencies and the communities they serve. More than 4,500 state and local agencies across North America rely on us for revenue compliance, court and jury management, DMV services, public records, and integrated payments.

About the Role

Our client is looking for a dependable, detail oriented Temporary Office Coordinator to support day to day operations at our Centreville office. This role keeps the office running smoothly and plays an important part in our business: many of our customers mail us physical checks, so accurate and timely mail handling is essential.

Responsibilities

• Collect, sort, and distribute all incoming mail, with careful handling and routing of customer checks and payment correspondence
• Maintain accurate logs of payments and important mail received
• Monitor and order office supplies, keeping the office stocked and organized
• Serve as the onsite point of contact with the landlord's facilities team for maintenance requests, building access, and other property issues
• Coordinate closely with our Atlanta based Executive Assistant on scheduling, deliveries, and administrative needs
• Support other general office tasks as needed

Qualifications

• Prior experience in office administration, reception, or mailroom operations preferred
• Strong attention to detail and a high level of discretion when handling financial documents
• Reliable, punctual, and comfortable working independently
• Clear communicator who can coordinate with remote colleagues and outside vendors
• Proficiency with email and basic office software