Office Coordinator

Express Employment Professionals - Cincinnati East; Bend (OR); On-site; USD 71,635,000 - 80,231,000; Full time

Job summary

Express Employment Professionals - Cincinnati East in Bend, OR seeks an Office Coordinator to serve as the front-of-house contact and ensure smooth daily operations for a busy medical equipment environment. The role requires an organized, self-motivated individual who can manage inventory, orders, and administrative workflows with high accuracy.

This fast-paced position offers a Monday–Thursday, 8:00am–5:00pm schedule; Friday 8:00am–12:00pm, full-time, long-term.

Qualifications

• 2+ years of administrative experience.
• 1+ years in inventory, logistics, or order management.
• Proficiency with Microsoft Office and Google Suite.
• Strong multitasking, planning and organizational skills.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Excellent communication and customer service skills.
• Able to thrive in a fast-paced environment.

Responsibilities

• Front Office & Customer Service: be the primary contact for patients, visitors, and medical offices.
• Administrative Operations: manage scheduling, communications, and payroll support.
• Inventory, Logistics & Order Management: counts, stock levels, orders, and logs.
• Technology & Systems: use MS Office and Google Workspace; support digital workflows.
• Professional Standards: maintain confidentiality, accuracy, and a positive attitude.

Skills

Multitasking

Organization

Customer service

Communication

Problem-solving

Independent work

Tools

Microsoft Office

Google Workspace

Paylocity

Job description

Office Coordinator

Wage:$25–$28 DOE

Location:Bend, OR

Schedule:Monday–Thursday, 8:00am–5:00pm; Friday 8:00am–12:00pm

Employment Type:Full-Time, Long-Term

SUMMARY

The Administrative & Inventory Coordinator serves as the front-of-house point of contact and ensures smooth daily operations for a busy medical-equipment environment. This role requires a highly organized, self-motivated individual who thrives in a fast-paced setting, takes initiative without being prompted, and maintains exceptional accuracy in inventory, order management, and administrative workflows. The ideal candidate is upbeat, customer-service oriented, tech-savvy, and able to juggle multiple priorities while keeping the office running efficiently.

RESPONSIBILITIES

Front Office & Customer Service

• Serve as the primary point of contact for patients, visitors, and medical offices
• Provide warm, professional customer service in person, by phone, and via email
• Maintain a positive, welcoming environment as the face of the office

Administrative Operations

• Manage scheduling, appointment coordination, and general office communications
• Handle billing support and standard payroll functions (Paylocity; training provided)
• Maintain organized digital and physical filing systems
• Follow established SOPs to ensure consistent, smooth business operations
• Prioritize tasks effectively and adapt quickly to changing needs

Inventory, Logistics & Order Management

• Perform physical inventory counts three times per week, validating accuracy against system records
• Track inventory levels and ensure all required equipment is in stock
• Place orders, track shipments, and follow up on delays or discrepancies
• Maintain accurate logs, quantities, and documentation for all equipment
• Identify gaps, inefficiencies, or recurring issues and propose improvements

Technology & Systems

• Use Microsoft Office Suite and Google Workspace with proficiency
• Navigate inventory systems, order platforms, and internal software
• Troubleshoot basic tech issues and support smooth digital workflows

Professional Standards

• Demonstrate exceptional attention to detail and accuracy
• Maintain confidentiality and professionalism at all times
• Bring a positive, solutions-oriented attitude to daily work
• Contribute to a collaborative, supportive, and efficient workplace

QUALIFICATIONS

Required

• 2+ years administrative experience
• 1+ years experience in inventory, logistics, or order management
• Proficiency in Microsoft Office and Google Suite
• Strong multitasking, planning, and organizational skills
• High attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong problem-solving abilities and initiative
• Excellent communication and customer service skills
• Ability to work in a fast-paced environment and stay self-motivated

Preferred

• 2+ years experience in a medical or healthcare-related environment
• Experience with Paylocity or similar payroll systems
• Comfort proposing new ideas and improving processes

WORKING CONDITIONS

• Fast-paced office environment with frequent multitasking
• Regular interaction with patients, vendors, and medical offices
• Physical inventory checks multiple times per week
• Requires extended periods of standing, walking, and light lifting

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