Office Coordinator

Augusta University; Augusta (GA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Retirement plan

Job summary

Augusta University is seeking an Administrative Support professional to join the College of Allied Health Sciences. The role provides administrative and operational support to CAHS administration, department chair, and faculty with planning, organizing and budget oversight in the Department of Speech and Pathology.

Key duties include assisting as Property Control Officer, managing the department budget, handling personnel actions, providing calendar and event logistics, maintaining records, and

Qualifications

• High School Diploma or GED required with a minimum of nine years of progressively responsible office support experience.
• Associate's Degree with a minimum of six years of progressively responsible office support experience.

Responsibilities

• Assist as Assistant Property Control Officer for the department, submitting Asset Management paperwork for relocation, transfer and/or surplus and maintaining inventory.
• Oversee the department budget from all fund sources, purchase supplies, monitor reconciliations, and prepare requisitions and other budget amendments.
• Process personnel actions for faculty, staff and students including ePars, employment requests, and initial employment documentation.
• Provide calendar support, schedule meetings, prepare agendas and minutes, and assist with program events.
• Maintain department records and ensure compliance with AU and CAHS policies.
• Perform other duties as assigned to support administrative operations.

Skills

Microsoft Office

Customer service

Communication skills

Organizational skills

Attention to detail

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Office

Job description

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Allied Health Sciences at Augusta University trains and educates today¿s health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country¿s health care workforce.

As the nation¿s population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital. We stay on the leading edge of national trends and advances in science, technology, and professionalism. In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold. Our students enjoy clinical opportunities across Georgia. We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.

Job Summary

Provide administrative and operational support to CAHS administration, department chair and faculty by planning, organizing and budget oversight in the Department of Speech and Pathology.

Responsibilities

The responsibilities include, but are not limited to:

Assistant Property Control Officer

Serve as Assistant Property Control Officer for the department. Submit Asset Management paperwork for relocation, transfer and/or surplus. Complete annual inventory audit and Equipment Loan Agreements. Maintain complete inventory listing to include computers, printers, fax machines etc.

Budget Management

Responsible for oversight of the department budget from all fund sources. Purchase office, teaching and research supplies, equipment and furniture etc. Monitor and update all department reconciliations. Prepare and submit requisitions, check requests, travel authorizations/ reimbursements and budget amendments. Monthly review of pre-payroll reports and distributions. Authorized user of purchasing card. Monitor and make recommendations regarding utilization of departmental resources and efficiencies.

Personnel

Responsible for the timely processing of personnel actions for faculty, staff and students to include but not limited to time and attendance, effort reporting, recruitment, etc. Initiate all personnel actions including ePars, employment requests, faculty/staff recruitment, and faculty/staff initial employment documentation

Administrative Support

Provide administrative support to the Chair, Faculty and students to include but not limited to calendar support, schedule meetings, prepare meeting agendas, meeting minutes, program events, etc.

Department Records

Responsible for the department record keeping. This position must follow AU and CAHS policies and procedures. Incumbent will serve as a resource to faculty and students regarding policy and procedures and must be knowledgeable of any changes.

Other Duties

Perform other duties as assigned

Required Qualifications

• High School Diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience
• OR
• Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

Preferred Qualifications

• Five years or more experience with administrative and budgetary responsibilities in an academic program.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.

Skills

Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills

Attention to detail, critical thinking and initiative.

Abilities

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions.

Ability to maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: B5

Salary Minimum: $17.88/hour - Midpoint: $21.92/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 8/25/2026 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.