Administrative Assistant 3

Augusta University; Augusta (GA); On-site; USD 21,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement plan

Tuition assistance program

13 paid holidays

Vacation and sick leave

Job summary

Augusta University’s Georgia Cyber Innovation and Training Center seeks an Administrative Assistant 3 to provide high‑level administrative support to the Executive Director. You will work closely with executive staff, external partners, and all levels of the organization, managing calendars, meetings, travel, and documentation with professionalism.

You will assist with human resources processes, recruiting coordination, onboarding, and maintaining accurate records in OneUSG, while contributing

Qualifications

• Bachelor's degree with two years of progressively responsible administrative support experience.
• Associate's degree with five years of directly applicable experience.
• High school diploma or GED with eight years of directly applicable experience.

Responsibilities

• Provide advanced administrative support to the Executive Director of GCITC, including calendars, meetings, travel, and documentation.
• Assist the Business Operations Director with HR support, recruitment coordination, and onboarding tasks.
• Support strategy development and maintain knowledge base of center goals and directives.
• Prepare travel authorizations and manage detailed travel arrangements and reimbursements.
• Perform other duties as assigned.

Skills

Organization

Communication

Initiative

Interpersonal skills

Education

Bachelor's degree + 2 years

Associate's degree + 5 years

High school diploma + 8 years

Tools

Microsoft Office Suite

Airtable

Job description

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real‑world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Location

Augusta University ¿

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Georgia Cyber Innovation and Training Center is the single largest investment in a cybersecurity facility in the nation to date. The $100 million facility will help to fill the current and growing shortage of cybersecurity talent in the state and nation. The Georgia Cyber Innovation and Training Center represents a unique public/private partnership that includes Augusta University, Augusta Technical College, the University System of Georgia¿s research institutions, the Georgia Bureau of Investigation, and other state, federal, and private‑sector partners working together to meet this workforce demand and to innovate, train, and strengthen defenses.

The state‑of‑the‑art Center is located in the growing cybersecurity corridor in Augusta, Georgia, that is also home to the U.S. Army Cyber Command and Cyber School of Excellence at Fort Gordon. The Center is located on the downtown campus of Augusta University and houses the School of Computer and Cyber Sciences.

Job Summary

The Administrative Assistant 3 position will provide high level administrative support to the Executive Director of the Georgia Cyber Innovation and Training Center. The position will work collaboratively and demonstrate a high level of professionalism as they effectively interact with executive level staff, external constituents, and all levels in the organization. The position will provide a variety of administrative support functions and will embrace the unit goals, standards, policies and procedures.

Responsibilities

• ADMINISTRATIVE SUPPORT: Provide advanced administrative support to the Executive Director (ED) of the Georgia Cyber Innovation and Training Center (GCITC), to include making and receiving phone calls, participating in planning agendas, coordinating and arranging meetings, scheduling, and maintaining documentation. Prioritize conflicting needs and use professional judgement to handle matters expeditiously, proactively, and assist Executive Director with follow‑through on projects to successful completion, often with deadline pressures.
• HUMAN RESOURCES SUPPORT: Assist the Business Operations Director with Human Resource support functions for GCITC. Work with Directors to update job descriptions as necessary. Participate in the recruitment process for all positions, to include scheduling interviews, preparing and maintaining interview questions & documentation, submitting information in OneUSG, and working with HR on job offers. Facilitate the hiring of Skillbridge interns for the ED and team. Facilitate approvals for Director level leave requests and coordinate approval of all time in OneUSG.
• KNOWLEDGE: Assist the Executive Director with strategy development and implementation. Maintain an extensive knowledge base of the vision, mission, and strategic goals to help ensure the GCITC stays on track to accomplishing their stated goals. Assist ED with updating documentation as necessary, collecting updates from Directors, and sharing updated information as appropriate. Gather information from Directors and compile the Executive Summaries for the Center, as appropriate.
• TRAVEL: Prepare travel authorizations, arrange complex and detailed travel arrangements and itineraries for the Executive Director. Compile documents necessary for travel‑related meetings, track reimbursements, and ensure comprehensive travel records are maintained in accordance with all applicable policies and procedures. Assist other GCITC teammates with travel requirements, as required.
• OTHER: Perform all other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience
• Associate's degree from an accredited college or university and five years of directly applicable experience
• High school diploma or GED from a State or Federal accrediting organization and eight years of directly applicable experience

Preferred Qualifications

• Bachelor's degree from an accredited college or university and three years of experience working in a high‑level administrative support capacity
• Certified Administrative Professional (CAP) Certification

Experience With Human Resources Functions And Processes

• Experience with Airtable or other data management software platforms
• Familiarity with strategy development and implementation

Knowledge, Skills, & Abilities

Knowledge

• Proficiency in Microsoft Office Suite
• Experience working in an executive office environment

Skills

• Effective Organization skills
• Demonstrates initiative by identifying issues and developing possible solutions.
• Excellent interpersonal, written, and verbal communication skills
• Demonstrated adaptability and agility in a variety of situations

Abilities

• Ability to maintain confidentiality
• Ability to work effectively with a wide variety of individuals and groups
• Proven ability to handle confidential information with discretion
• Ability to demonstrate the highest level of customer and client service and response

Shift/Salary/Benefits

• Shift: Days/M-F
• Pay Band: B6
• Salary: Minimum $18.85/hour
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum‑midpoint) of the position
• Recruitment Period: 7/28/2026 - Until Filled
• Augusta University offers a variety of benefits to full‑time benefits‑eligible employees and some of our half‑time (or more) employees.
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full‑time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
• For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
• All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer‑friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family‑centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco‑free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.