Administrative Assistant - Social Media

Tom James Company; McLean (VA); On-site; USD 24,435 - 34,801; Full time

Job summary

A leading fashion company in McLean, VA is seeking an Assistant to support the sales team and key leaders. This full-time role involves client interaction, preparing for visits, and managing orders. Candidates should possess strong communication, organizational skills, and be social media proficient. A valid driver’s license and two years of office experience are preferred. The position offers $21.50 per hour and requires flexible multitasking in a fast-paced environment.

Qualifications

• Confident, independent worker.
• Enjoys being flexible and multitasking.
• Able to bend and lift 20 lbs.

Responsibilities

• Preparing for daily client visits.
• Communicating with clients: scheduling appointments and statuses.
• Prospecting new clients using social media applications.

Skills

Strong communication skills

Excellent organizational skills

Outstanding time management skills

Customer service skills

Social Media savvy

Education

Two years office-related experience

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a full-time opening in our McLean, VA office. Our position is for 40 hours per week at $21.50 per hour.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift 20 lbs.
• Valid Driver’s License required (Exception: larger metropolitan areas)
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!