Office Coordinator

Tom James Company; Atlanta (GA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company operates a fashion-focused office supporting our sales team and store leaders in Atlanta, GA. A part-time role at 20 hours per week offering $20.00 per hour, with PTO, paid holidays, and a 401(k) plan.

Regular onsite attendance is required to fulfill responsibilities across receiving, alterations, and communications. The ideal candidate will have strong Microsoft Office and Google Docs skills, be able to multi-task in a fast-paced environment, and maintain organized office

Qualifications

• Proficient with Microsoft Office and Google Docs.
• Ability to multi-task in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Able to lift 30 lbs and handle occasional driving tasks.
• Valid driver's license required.

Responsibilities

• Receive and ship daily shipments, prep garments, and update inventory.
• Process returns, remakes, and alterations, and assist clients in-office.
• Answer phones, check store email, and relay messages to Sales Professionals.
• Prepare monthly office reports and support trunk show events.
• Assist with general office duties and errands as needed.

Skills

Microsoft Office

Google Docs

Multi-tasking

Organizational skills

Light lifting

Office supplies management

Communication

Monthly reports

Driver's license

Trunk show support

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Atlanta, GA office. Our position is for 20 hours per week at $20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance is required.

RESPONSIBILITIES

Receiving & Shipping

• Unpacking received shipments daily
• Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional
• Prepping and shipping out packages to clients and factories
• Processing returns, remakes, and alterations
• Helping clients when they come to the office

Alterations

• Entering alteration instructions into the proprietary system
• Communication with outside contractor tailors, delivering/picking up garments as needed
• Checking in alteration tickets upon completion
• Preparing alteration report for corporate office

Telephones/E-Mail/Mail

• Answering incoming phone calls and relaying messages to appropriate Sales Professional
• Checking store e-mail daily and forwarding information to relevant person(s)
• Making same day bank deposits and running errands
• Making follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Strong computer skills, including proficiency with Microsoft Office and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 30 lbs.

Management of office supplies

Communicating with building management

Ability to put together office monthly reports

Assist with preparing for biannual trunk show events

Valid driver’s license is required (except in larger metropolitan areas where driving is not required)