Office Coordinator

Mayvin, Inc.; Arlington (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

Mayvin, Inc. is seeking an Office Coordinator to provide professional administrative assistance to Senior Executives, Associate Directors, the Deputy Director, and the Director, supporting the mission of the United States Marshals Service (USMS). This position will support the day-to-day operations of the Office of the Ombuds and handle sensitive and confidential matters with discretion and professionalism.

Must be a U.S. Citizen and able to undergo and pass a background investigation.

Qualifications

• Bachelor’s degree required.
• 3+ years supporting senior executives.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and social media.

Responsibilities

• Provide comprehensive administrative and operational support to the Office of the Ombuds, ensuring the effective, efficient, and professional operation of the office
• Manage calendars, schedule appointments and meetings, prepare correspondence, and assist with other administrative needs of the office
• Assist in developing reports, presentations, newsletters, informational materials, and other communications
• Help coordinate outreach activities, training sessions, briefings, and other educational efforts that promote awareness of Ombuds services
• Research and analyze policies, procedures, programs, and available resources to provide individuals with accurate information

Skills

Organizational skills

Discretion with confidential info

Calendar management

Microsoft Office proficiency

Social media proficiency

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Social media tools

Job description

Job Details

• Job Location: Arlington, VA 22202


• Position Type: Full Time


• Education Level: 4 Year Degree


• Salary Range: $70,000.00 - $90,000.00


• Salary Travel Percentage: None


• Job Shift: Day


• Job Category: Professional Services

Mayvin is seeking an Office Coordinator to provide professional administrative assistance to Senior Executives, Associate Directors, the Deputy Director, and the Director, supporting the mission of the United States Marshals Service (USMS). This position will support the day-to-day operations of the Office of the Ombuds and handle sensitive and confidential matters with discretion and professionalism.

Must be a U.S. Citizen.

Must be able to undergo and pass a background investigation.

Responsibilities:

• Provide comprehensive administrative and operational support to the Office of the Ombuds, ensuring the effective, efficient, and professional operation of the office


• Manage calendars, schedule appointments and meetings, prepare correspondence, and assist with other administrative needs of the office


• Assist in developing reports, presentations, newsletters, informational materials, and other communications


• Help coordinate outreach activities, training sessions, briefings, and other educational efforts that promote awareness of Ombuds services


• Research and analyze policies, procedures, programs, and available resources to provide individuals with accurate information

Required Qualifications:

• Bachelor’s degree


• Minimum 3 years of experience supporting Senior Level Executives (VP, CFO, COO, President, CEO)


• Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail


• Proven ability to handle confidential information with discretion.


• Proficient in Microsoft Suite and social media

Preferred Qualifications:

• Previous Government Agency experience

About Mayvin

Mayvin is more than a workplace—it’s a community built on innovation, ingenuity, and impact. Enjoy outstanding benefits and amenities, a truly supportive work environment, and continuous opportunities for professional growth. Your contributions are recognized and rewarded, and—most importantly—your voice matters. Here, you're treated with the dignity and respect you deserve.

Mayvin is proud to support the national security mission of the United States through exceptional service to the Departments of War, Homeland Security, and Justice. Join us in solving the nation's toughest challenges—because at Mayvin, #PeopleMatter and it's time to #ReimagineYourMission.