Office Concierge & Operations Lead

Think Traffic; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

Think Traffic in Philadelphia seeks an Office Concierge to support accounting and day-to-day admin for a busy marketing agency. The role requires strong organizational and communication skills, attention to detail, and the ability to balance multiple priorities while meeting deadlines.

In-office presence is required with at least 3 days in the office per week. You will handle reception, clerical duties, and basic accounting tasks under supervision.

Qualifications

• 2+ years experience in office administration or accounting support
• Strong organizational and communication skills required
• Detail oriented with ability to manage multiple priorities

Responsibilities

• Assist with day-to-day administrative duties for management and staff
• Greet visitors and handle front-desk duties
• Maintain office upkeep and common areas, kitchen, reception, and conference rooms
• Support facilities operations and coordinate with vendors/contractors as needed
• Support scheduling, events, and calendar management
• Assist with client gifts and event logistics as required
• Manage office supplies, shipping, filing and general clerical tasks
• Coordinate travel reservations and interagency communications as needed
• Provide support for special projects and onboarding of new hires
• Assist with basic accounting tasks under supervision (AP/AR, reconciliations)
• Support monthly close process and reconciliations
• Collaborate with management to ensure deadlines and accuracy

Skills

Accounting

Administrative support

Organization

Communication

Detail orientation

Multitasking

Team player

Tools

MS Office

Excel

Job description

Think Traffic in Philadelphia seeks an Office Concierge to support accounting and day-to-day admin for a busy marketing agency. The role requires strong organizational and communication skills, attention to detail, and the ability to balance multiple priorities while meeting deadlines.

In-office presence is required with at least 3 days in the office per week. You will handle reception, clerical duties, and basic accounting tasks under supervision.