Executive Legal Secretary

Liberty Personnel Services, Inc.; Los Angeles (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) match

Paid holidays

Career growth

Job summary

Liberty Personnel Services, Inc. is seeking an Executive Legal Secretary in Los Angeles, CA. The role focuses on preparing and formatting legal documents, managing schedules, and supporting attorneys and staff in day-to-day operations.

The position requires strong communication, proofreading, and legal terminology knowledge, with extensive MS Word and court filing system experience. Salary ranges from $90,000 to $100,000 plus annual bonus.

Qualifications

• High school diploma or equivalent required; associate degree or legal admin training preferred.
• Knowledge of legal terminology, court procedures, and legal documentation.
• Strong written and verbal communication skills.
• Excellent proofreading, spelling, grammar, and typing skills.
• Proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Familiarity with electronic court filing systems and legal practice management software.

Responsibilities

• Prepare, draft, type, proofread, and format legal documents, correspondence, pleadings, motions, contracts, and memoranda.
• Provide administrative support to attorneys, paralegals, and other legal staff.
• Answer incoming telephone calls, screen and direct calls, and respond to client inquiries professionally.
• Schedule appointments, meetings, depositions, hearings, and court appearances.
• Maintain and organize physical and electronic client files and legal records.
• Manage attorney calendars, deadlines, and court filing schedules.
• Prepare and submit court documents through electronic filing systems.
• Communicate with clients, opposing counsel, court personnel, and other outside parties.
• Open new client files and assist with conflict checks and client intake procedures.

Skills

Strong written and verbal comms

Excellent proofreading

Typing skills

Legal terminology knowledge

Education

High school diploma or equivalent

Associate degree or legal admin training preferred

Tools

Microsoft Word

Outlook

Excel

Adobe Acrobat

Electronic court filing systems

Legal practice management software

Job description

Executive Legal Secretary - Los Angeles, CA

Firm:

A nationally recognized boutique law firm founded over 30 years ago, specializing in complex civil litigation and defense representation for corporations, businesses, and individuals. The firm handles a wide range of legal matters, including product liability, commercial litigation, transportation, insurance defense, employment litigation, and class actions, with a strong emphasis on trial advocacy and achieving favorable outcomes for its clients.

Role:

This position is responsible for preparing and formatting legal documents, managing schedules, maintaining client files, coordinating court filings, and assisting with the day-to-day operations of the firm.

Responsibilities:

• Prepare, draft, type, proofread, and format legal documents, correspondence, pleadings, motions, contracts, and memoranda.
• Provide administrative support to attorneys, paralegals, and other legal staff.
• Answer incoming telephone calls, screen and direct calls, and respond to client inquiries professionally.
• Schedule appointments, meetings, depositions, hearings, and court appearances.
• Maintain and organize physical and electronic client files and legal records.
• Manage attorney calendars, deadlines, and court filing schedules.
• Prepare and submit court documents through electronic filing systems.
• Communicate with clients, opposing counsel, court personnel, and other outside parties.
• Open new client files and assist with conflict checks and client intake procedures.

Qualifications:

• High school diploma or equivalent required; associate degree or legal administrative training preferred.
• Previous experience as a legal secretary, legal administrative assistant, or in a law firm preferred.
• Knowledge of legal terminology, court procedures, and legal documentation.
• Strong written and verbal communication skills.
• Excellent proofreading, spelling, grammar, and typing skills.
• Proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Familiarity with electronic court filing systems and legal practice management software preferred.
• Base Salary: $90-100k+, commensurate with experience.
• Additional Compensation: Annual performance-based bonus.
• Benefits Package: Comprehensive benefits, including medical, dental, vision, 401(k) match program, vacation and sick time, paid holidays, and professional development/career growth programs.