Legal Assistant

Liberty Personnel Services, Inc.; Los Angeles (CA); On-site; USD 68,000 - 83,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a proactive Legal Administrative Assistant in Los Angeles to provide administrative, secretarial, and operational support to attorneys across Corporate, Finance, and Litigation groups.

The role demands two years of law firm experience, top-tier MS Office skills, and meticulous document handling. You will manage calendars, coordinate meetings, organize travel, process invoices, and assist with basic research and onboarding workflows in a fast-paced

Qualifications

• Bachelor’s degree or equivalent combination of education and administrative experience.
• Minimum of two years of administrative support experience in a law firm.
• Proficiency in MS Office, Adobe Acrobat, and legal task management tools.

Responsibilities

• Draft, edit, proofread, and format legal correspondence and documents.
• Manage attorney calendars and coordinate meetings and travel.
• Track time entries, vendor invoices, and client onboarding forms.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Discretion

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat/PDF

Legal task management tools

Job description

Legal Assistant - Los Angeles Law Firm - $75-100k

Prior/current law firm/legal industry experience is required.

We are seeking a proactive and detail-oriented Legal Administrative Assistant to join our clients team. This position provides comprehensive administrative, secretarial, and operational support to attorneys within our Corporate, Finance, and Litigation practice groups. Operating under general guidance, the Legal Administrative Coordinator plays a key role in supporting daily practice workflows, maintaining accurate documentation, and delivering superior client service in a fast-paced professional environment.

Key Responsibilities

Practice & Document Support

• Draft, edit, proofread, and format legal correspondence, memoranda, reports, and administrative communications.
• Perform redlining, document comparison, and formatting of complex legal documents.
• Prepare individual signature packets for corporate transactions, compile exhibits and schedules, and assemble final executed closing binders.
• Assist with basic legal research, practice group projects, and document production (printing, scanning, copying, and electronic distribution).

Administrative & Calendar Operations

• Manage attorney calendars, schedule appointments, and coordinate internal and external meetings.
• Arrange audio and video conference setups, reserve conference rooms, and coordinate necessary logistics.
• Manage incoming phone calls, take accurate messages, and update contact databases and client relationship systems.
• Arrange comprehensive travel accommodations, prepare detailed itineraries, and maintain travel profiles.

Financial & Workflow Administration

• Utilize task delegation and workflow software to track, update, and manage assigned duties, maintaining clear communication on task status and deadlines.
• Assist attorneys with accurate daily time entry.
• Coordinate new business intake, client onboarding forms, and related conflict documentation.
• Process vendor invoices, prepare check requests, compile expense reports, and track payments through resolution.

Qualifications & Skills

Required

• Education: Bachelor’s degree or an equivalent combination of education and administrative experience.
• Experience: Minimum of two (2) years of administrative support experience in a law firm environment.
• Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat/PDF software, and legal task management tools.
• Core Competencies:
  • Exceptional organizational and multitasking skills with strong attention to detail.
  • Excellent written and verbal communication skills.
  • Demonstrated discretion and high integrity when handling sensitive and confidential information.
  • Ability to work both independently and collaboratively within a team environment.

Call or Text: 484.567.2093 – Direct

610.941.6300 Ext 119 - Main

[e-mail]

www.libertyjobs.com