Office Clerk (Accounting Dept.) - IMMEDIATE START

Ultimate Staffing Services; Pasadena (CA); On-site; USD 29,000 - 33,000; Full time

Job summary

Ultimate Staffing Services is seeking an Office Clerk in the Accounting Department for an open-ended temporary assignment in Pasadena. The role focuses on accurate data entry, processing invoices, and maintaining financial records using QuickBooks, SAP, and Excel.

Strong attention to detail and ability to work efficiently are required. The position supports accounts payable/receivable, bank reconciliations, and basic financial reporting.

Qualifications

• Accurate data entry and review of financial records.
• Basic arithmetic and reconciliation skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Enter financial transactions into accounting software or ledgers.
• Maintain and update financial records to ensure accuracy.
• File and organize documents related to financial transactions.
• Process invoices and ensure timely payment of bills.
• Manage accounts payable and receivable records.
• Handle vendor and customer inquiries about payments and invoices.
• Reconcile bank statements with accounting records to identify discrepancies.
• Assist in month-end and year-end closing processes.
• Provide administrative support to the accounting team, including scheduling meetings.

Skills

Data entry

Arithmetic

Time management

Multi-tasking

Verbal communication

Analytical

Tools

QuickBooks

SAP

Excel

Job description

Salary: USD21 - USD24 per hour

We're hiring for an Office Clerk in the Accounting Dept. for an established organization! Open ended temporary paying $21-24/hr.

Responsibilities

• Entering financial transactions into accounting software or ledgers.
• Maintaining and updating financial records to ensure accuracy.
• Filing and organizing documents related to financial transactions.
• Processing invoices and ensuring timely payment of bills.
• Managing accounts payable and receivable records.
• Handling vendor and customer inquiries about payments and invoices.
• Reconciling bank statements with accounting records to identify discrepancies.
• Assisting in the reconciliation of accounts, including credit card and payroll accounts.
• Preparing basic financial reports such as balance sheets, income statements, and cash flow statements.
• Assisting with month-end and year-end closing processes.
• Providing administrative support to the accounting team, including scheduling meetings and maintaining calendars.
• Managing correspondence related to accounting matters.
• Assisting in budget preparation and monitoring.
• Helping with financial forecasting and analysis.
• Supporting internal and external audits by providing necessary documentation and information.
• Ensuring compliance with company policies and financial regulations.
• Other duties as requested

Requirements

• Ability to accurately enter and review financial data.
• Basic arithmetic skills for handling transactions and reconciliations.
• Ability to manage multiple tasks and maintain orderly records.
• Experience with accounting software (e.g., QuickBooks, SAP) and proficiency in Microsoft Office Suite, especially Excel. Must be able to test and score high on excel
• Effective verbal and written communication for interacting with colleagues, vendors, and customers.
• Ability to analyze financial data and identify discrepancies.
• Efficiently managing time to meet deadlines