Office Clerk

Fitzgerald Public Schools; United States; On-site; USD 25,000 - 26,000; Full time

Job summary

Fitzgerald Public Schools seeks an organized administrative assistant to provide comprehensive support for daily operations, enrollment, and health services across campuses. The role involves front-office duties, parent communications, and coordination of testing and medications as needed.

You will help maintain accurate student records, assist with school events, and support the virtual academy when required. Strong computer skills and FERPA/HIPAA compliance are essential.

Qualifications

• High School graduate or equivalent.
• Proficient in MS Office, AS400, PowerSchool, Google Suite.
• Demonstrated good judgment and initiative.
• Ability to work under stress, meet deadlines, and handle urgent situations.
• Ability to prioritize tasks; work with little supervision, and be a productive member of a team.
• Ability to work well with students, parents, staff, district employees, and external agencies.
• Familiar with and follow FERPA and HIPAA laws.
• Knowledge of general office procedures, office related equipment and computer software.
• Previous work experience in an elementary school setting preferred

Responsibilities

• Assists students, parents, teachers, administrators, and staff as needed.
• Assist with testing programs as directed, i.e., monitoring, checking, gridding, distributing, and inventory, and packaging of materials
• Administer medication to students as needed
• Oversees student enrollment and registration processes to ensure accurate and compliant student records.
• Maintains student records by updating attendance, lunch counts, organizing documentation, and ensuring data accuracy in district systems.
• Documents and tracks parent and guardian communication to support compliance and effective school–family partnerships.
• Creates and distributes school flyers and communications to ensure timely and consistent information sharing.
• Supports incident documentation and compliance by organizing reports and maintaining confidentiality.
• Serves as a member of the school's emergency, crisis, and medical response team to support student health and safety.
• Provides general front-office operations support to ensure smooth daily school functioning.
• Processes purchase orders, inventories, organizes, and distributes school materials and supplies to support daily operations and instructional needs.
• Supports the planning, preparation, and logistical coordination of school events to ensure smooth and successful implementation.
• Serves as back up to the Fitzgerald Virtual Academy when not needed in other capacities
• Performs other duties as assigned by the principal

Skills

MS Office

AS400

PowerSchool

School Dude

Google Suite

FERPA/HIPAA

Team collaboration

Ability to work under stress

Education

High School diploma or equivalent

Job description

Date Posted: 10/20/2026

WORK YEAR: 2026-2027 School Year

SALARY: Per 2654 Contract; $17.59 to $19.41 per hour based on experience

Who we are:

At Fitzgerald Public Schools, our mission is to inspire, empower and prepare today's learner to become tomorrow's leader. Our vision is to educate our future leaders to beFocused,Progressive andSuccessful. Our strategic plan includes: providing a guaranteed and viable curriculum; a multi-tiered system of supports; considerations for the whole school, whole child and whole community; engaging all families; data-based decision making; communication and collective responsibility.

From our humble beginnings in 1920, Fitzgerald Public Schools is a community of 2,200 students with 350 staff members. We are proud of our early childhood center for grades PreK-K, our two elementary schools, one for lower elementary grades 1-3 and one for upper elementary grades 4-5, our middle school serving grades 6-8 with one of the planetariums in the county, our high school for grades 9-12 with a state of the art automotive service center, and our virtual academy. We have an award winning athletic program, marching band and our own foodservice, transportation, custodial and maintenance teams. Through our partnership with a local provider, we also offer school age child care.

What we offer:

Fitzgerald Public Schools has a competitive salary and benefits package along with opportunities for advancement and leadership. We are small enough to enable us to know each other personally and large enough to maintain high standards that demonstrate our expertise in education. With the passing of our recent bond, we have buildings, classrooms, cafeterias and offices in the process of being transformed for the future.

JOB PURPOSE:

To provide comprehensive administrative, clerical, and operational support to ensure the efficient daily functioning of the school. This position supports student enrollment and records management, front-office operations, parent and staff communication, testing coordination, medical testing and administering medication, and student health and safety. The role assists with the coordination of school events, management of supplies and resources, documentation and compliance requirements, and virtual academy operations as needed. Through effective organization, attention to detail, confidentiality, and responsive customer service, this position contributes to a safe, supportive, and well-organized learning environment for students, families, and staff. This position is based on the needs of the students in the building and may move to other buildings if the student needs move.

QUALIFICATIONS:

• High School graduate or equivalent.
• Highly proficient in school computer software (i.e., MS Office, AS400, PowerSchool, School Dude, Google Suite).
• Demonstrated good judgment and initiative. Adept at bringing calm to situations
• Ability to work under stress, meet deadlines, and handle urgent situations as needed.
• Ability to prioritize tasks; work with little supervision, and be a productive member of a team.
• Ability to work well with students, parents, staff, district employees, and external agencies.
• Familiar with and follow FERPA and HIPPA laws.
• Knowledge of general office procedures, office related equipment and computer software
• Previous work experience in an elementary school setting preferred

RESPONSIBILITIES AND DUTIES INCLUDE:

• Assists students, parents, teachers, administrators, and staff as needed.
• Assist with testing programs as directed, i.e., monitoring, checking, gridding, distributing, and inventory, and packaging of materials
• Administer medication to students as needed
• Oversees student enrollment and registration processes to ensure accurate and compliant student records.
• Maintains student records by updating attendance, lunch counts, organizing documentation, and ensuring data accuracy in district systems.
• Documents and tracks parent and guardian communication to support compliance and effective school–family partnerships.
• Creates and distributes school flyers and communications to ensure timely and consistent information sharing.
• Supports incident documentation and compliance by organizing reports and maintaining confidentiality.
• Serves as a member of the school's emergency, crisis, and medical response team to support student health and safety.
• Provides general front-office operations support to ensure smooth daily school functioning.
• Processes purchase orders, inventories, organizes, and distributes school materials and supplies to support daily operations and instructional needs.
• Supports the planning, preparation, and logistical coordination of school events to ensure smooth and successful implementation.
• Serves as back up to the Fitzgerald Virtual Academy when not needed in other capacities
• Performs other duties as assigned by the principal