Student Services Secretary

Wabash Valley Online Application Consortium; West Lafayette (IN); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

West Lafayette Junior-Senior High School is seeking a Secretariat/Clerical Secretary for the school year to support the counseling department and front-desk operations. The role handles student records, registrations, and communications with families in a busy school office.

The incumbent will coordinate college visits, process applications, and assist with standardized testing logistics. A High School Diploma or GED is required, with prior office experience preferred.

Qualifications

• High school diploma or GED required.
• Experience in administrative or office support preferred.
• Proficiency with office software and record systems.

Responsibilities

• Schedule student and parent appointments with counselors and coordinate 504 meetings.
• Answer calls, route messages, and manage counseling department correspondence.
• Organize college visits, process scholarship apps, and share information with families.
• Assist with state testing logistics and testing room rosters.
• Coordinate orientation nights, awards events, FAFSA nights, and field trips.
• Provide general office support as assigned by administration.

Skills

Office software

Record management

Multitasking

Communication skills

Education

High School Diploma or GED

Job description

• Position Type:
  Secretarial/Clerical/ Secretary - School Year
• Date Posted:
  10/20/2026
• Location:
  West Lafayette Junior-Senior High School

REPORTS TO: Junior-Senior High School Principal & Counseling Director

PAY TYPE: Hourly, Non-Exempt, Classified, Non-Supervisory

PAY RATE: Starting at $15 / hr.

BENEFITS: Eligible (see attachment for details)

SCHEDULE: 194 Days, Full-Time; 7.5 hrs. / day

DUTIES AND RESPONSIBILITIES

• Student Records: Schedules student and parent appointments with counselors, as well as 504 meetings (including preparing updated transcripts, grades, and attendance copies). Processes student registrations, enrollments, and withdrawals. Compiles data and runs reports for counselors and principals, including grade checks for new, MTSS, and at-risk students.
• Communication & Office Support: Answers calls, routes messages, and manages correspondence for the counseling department. Greets students, parents, and visitors at the front desk. Distributes announcements, letters, and reports to staff and families.
• College & Career Support: Organizes visits with college representatives and military recruiters. Collects and processes college and scholarship applications, and prepares/distributes scholarship information.
• Testing Logistics: Assists with state and standardized testing administration. Prints and organizes room rosters, testing tickets, attendance sheets, proctor schedules, and classroom instruction packets. Assists with accommodation rosters, late student check-ins, makeup testing logistics, and front-desk coverage to maintain a quiet testing environment.
• Event Coordination: Assists in organizing orientation nights, awards ceremonies, FAFSA nights, career fairs, and CTE field trips (including form distribution, teacher/parent communication, and student reminders).
• General Support: Performs other job-related tasks as assigned by administration.

JOB SPECIFICATIONS

• Education, Training, and Experience Required

  • High School Diploma or GED Equivalent
  • Prior administrative or office support experience preferred

• Knowledge, Skills, Abilities, and Worker Characteristics

  • Proficiency in office software, state online reporting portals, and record management systems
  • Strong organizational, multi-tasking, and communication skills to handle multi-faceted event and testing logistics
  • Exceptional customer service and interpersonal skills for greeting visitors and coordinating with staff, parents, and students

WORKING CONDITIONS

• Position works indoors in a typical school office setting
• May work near others, often within a few feet
• May occasionally be exposed to noise levels that are distracting

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees may be requested to perform job-related tasks other than those specifically outlined in this description. This job description is subject to change at any time at the discretion of West Lafayette Community School Corporation.

Postings current as of 10/21/2026 2:30:46 AM CST.