Human Resources Assistant

Air Education and Training Command; Terrell Hills (TX); On-site; USD 24,000 - 25,000; Full time

Job summary

Air Education and Training Command at Fort Sam Houston seeks a Regular Full-Time HR Assistant to manage recruitment tooling, position data, and onboarding processes. You may work at satellite JBSA Randolph and Lackland offices as required, with a 40-hour workweek and benefits eligibility.

Responsibilities include maintaining personnel records, processing benefits and payroll submissions, and providing customer service on HR matters.

Qualifications

• FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.

Responsibilities

• Utilizes automated recruitment tool. Builds and edits user accounts.
• Generates vacancies for job announcements. Enters applicable position and organizational data for vacancy.
• Creates job opportunity announcements. Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures.
• Produces applicant lists for selecting official. Performs onboarding tasks. Initiates and monitors local installation records checks.
• Monitors status of background investigations. Conducts in-processing briefing. Assists in the completion of employment documents.
• Enters classified position descriptions into automated library. Verifies signatures on position descriptions. Uploads supporting documents into the position description casefile/record.
• Locates position descriptions in the library. Routes non-routine classification requests to appropriate point of contact.
• Enters personnel data into an automated personnel data system. Completes applicant and position builds using data provided.
• Verifies documentation for personnel action. Codes personnel actions in accordance with applicable policies and procedures.
• Processes a variety of personnel requests and actions. Generates personnel reports. Identifies and corrects discrepancies in personnel data.
• Provides an overview of employee benefits and personnel matters including insurance, retirement, 401(k), unemployment compensation, workers' compensation, and awards.
• Submits benefit action requests for processing. Performs front desk responsibilities. Provides customer service assistance to customers.
• Makes copies, scans documents, uploads and files documents. Distributes copies of personnel actions.
• Provides general information regarding position vacancies, application procedures, etc. Operates a computer remote terminal and word processing equipment.
• Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations. Contacts appropriate sources to secure missing data or documents.
• Prepares in-processing documents. Creates and maintains Official Personnel Folders, position control registers, office files, group insurance files.
• May requisition forms and post changes to directives. Assists applicants with system errors when applying for vacancies.
• Elevates complex system issues to senior HR staff. Prepares and submits payroll transmittals. Performs other related duties as assigned.

Job description

• Hiring Agency: Air Education and Training Command

This position will be assigned to the JBSA NAF Human Resources Office primarily located at Fort Sam Houston. The incumbent may be required to work occasionally at the satellite offices located at JBSA Randolph and Lackland AFB This is a Regular Full-Time category position with guaranteed 40 hrs./wk. Employees appointed to a Regular category position are eligible for benefits.

Key Responsibilities

Utilizes automated recruitment tool. Builds and edits user accounts. Generates vacancies for job announcements. Enters applicable position and organizational data for vacancy. Creates job opportunity announcements. Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures. Produces applicant lists for selecting official. Performs onboarding tasks. Initiates and monitors local installation records checks.

Monitors status of background investigations. Conducts in-processing briefing. Assists in the completion of employment documents. Enters classified position descriptions into automated library. Verifies signatures on position descriptions. Uploads supporting documents (i.e., evaluation statement; org chart; position designation tool (PDT) result, etc.) into the position description casefile/record. Locates position descriptions in the library.

Routes non-routine classification requests to appropriate point of contact. Enters personnel data into an automated personnel data system. Completes applicant and position builds using data provided. Verifies documentation for personnel action. Codes personnel actions in accordance with applicable policies and procedures. Processes a variety of personnel requests and actions. Generates personnel reports. Identifies and corrects discrepancies in personnel data.

Provides an overview of employee benefits and personnel matters including, but not limited to, insurance, retirement, 401(k), unemployment compensation, workers' compensation, and awards. Submits benefit action requests for processing. Performs front desk responsibilities. Provides customer service assistance to customers. Makes copies, scans documents, uploads and files documents. Distributes copies of personnel actions.

Provides general information regarding position vacancies, application procedures, etc. Operates a computer remote terminal and word processing equipment. Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations. Contacts appropriate sources to secure missing data or documents. Prepares in-processing documents.

Creates and maintains Official Personnel Folders, position control registers, office files, group insurance files, etc. May requisition forms and post changes to directives. Assists applicants with system errors when applying for vacancies. Elevates complex system issues to senior HR staff. Prepares and submits payroll transmittals. Performs other related duties as assigned.

Requirements & Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.

It is your responsibility to provide such evidence when applying.

Which agency is hiring for this position?

This position is with Air Education and Training Command, Department of the Air Force.

What is the salary for this position?

The posted pay range is $17.48 – $18/hr.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-10-07.

Who is eligible to apply?

This position is open under the 'Public' hiring path.

Source: USAJOBS.gov — U.S. Federal Government