Office Automation Assistant

U.S. Coast Guard

Kodiak (AK)

On-site

USD 57,000 - 76,000

Full time

5 days ago

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Benefits offered by this job

Health insurance

Retirement benefits (Thrift Savings)

Flexible work schedules

Job summary

U.S. Coast Guard is seeking an Office Automation Assistant in the Department of Homeland Security, serving at USCG AIRSTA Ventura in Point Mugu, California, and Air Station Kodiak in Kodiak, Alaska.

The role focuses on office automation, data management, and clerical duties within a Coast Guard environment. Responsibilities include maintaining maintenance records, entering data into ACMS/ALMIS, preparing standard documents, and transcribing materials with proper spelling and grammar.

Qualifications

Ability to perform word processing, data entry and document preparation.
Experience with office automation tools and clerical tasks.
Familiarity with maintaining records and filing systems.

Responsibilities

Review maintenance procedure cards and enter data into ACMS and ALMIS.
Maintain aircraft logbooks, files, and technical library.
Create and edit standard documents using prescribed formats.
Transcribe handwritten or typed drafts into proper format with correct spelling and grammar.

Skills

Word processing

Spreadsheet

Database management

Data entry

Documentation

Tools

ACMS

ALMIS

Microsoft Office

Job description

Department: Department of Homeland Security

This vacancy is for a GS-0326-7, Office Automation Assistant located in the Department of Homeland Security, U.S. Coast Guard, USCG AIRSTA VENTURA in POINT MUGU, California, and Air Station Kodiak in Kodiak, Alaska.

Key Responsibilities

You will serve as an Office Automation Assistant and be responsible for a variety of office automation and clerical work using any combination of word processing, database management, spreadsheet and electronic mail software. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Typical work assignments include: Performs review of maintenance procedure card (MPC) and enters data into the asset computerized maintenance system (ACMS) and the asset logistics management information system (ALMIS). Maintains aircraft logbooks, files, tech library and other aircraft records in accordance with appropriate Coast Guard instructions. Creates, edits, assembles and/or copies a variety of standard documents, using prescribed formats.

Transcribes a variety of correspondence and reports from handwritten or typed drafts into proper format, and using knowledge of correct spelling, grammar, capitalization and punctuation. Uses graphics software to provide symbols, charts and graphs for presentation to other personnel.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Requirements & Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution.

Once selected & prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the U.S. (see FOREIGN EDUCATION below).

College Transcript: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration.

Transcripts should be legible and detailed, showing course number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours, and grade earned. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. To receive this credit, you must submit evidence of equivalency as provided by a credentialling evaluation service. It is your responsibility to provide such evidence with your application.

See Recognition of Foreign Qualifications click here Only experience and education obtained by the closing date of this announcement will be considered. Student Loan for Alaska location ONLY - Selectee(s) for this position who are newly appointed to a permanent or term position may be eligible for student loan repayment up to $10,000 (pre-tax) for one calendar year. More than one loan may be repaid if the combined repayments do not exceed $10,000.

Receipt of this incentive will require a three-year service agreement.

DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.

Which agency is hiring for this position?

This position is with U.S. Coast Guard, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $57055 – $76476/yr.

What is the application deadline?

Applications close on 2026-10-29.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.