Administrative Assistant (OA)

U.S. Coast Guard; Kodiak (AK); On-site; USD 57,000 - 82,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plan

Job summary

The U.S. Coast Guard, within the Department of Homeland Security, has a vacancy for a GS-0303-7 Administrative Assistant (OA) at Base Alameda, CA and Base Kodiak, AK.

You will perform a full range of clerical and administrative duties, including timecard processing, HR liaison work, document control, and training coordination, with emphasis on accuracy and timeliness. Candidates must submit official transcripts before appointment and may receive education credit if applicable; federal benefits

Qualifications

• Official college transcript is required prior to appointment.
• Foreign education may be used to meet qualifications with evidence from a credentialing evaluation service.
• No formal education requirement is specified for this position.

Responsibilities

• Processes timecards in the time and attendance system to ensure timely certification.
• Serves as central point of contact for workforce management and liaison to HR specialist.
• Receives, reviews, analyzes, and controls incoming correspondence and documents.
• Monitors and maintains inventory of office supplies and equipment; prepares requisitions.
• Coordinates training activities for the facility.

Education

Official college transcript required

Job description

• Department: Department of Homeland Security

This vacancy is for a GS-0303-7, Administrative Assistant (OA) located in the Department of Homeland Security, U.S. Coast Guard, Base Alameda in ALAMEDA, California and Base Kodiak in Kodiak, Alaska.

Key Responsibilities

You will serve as an Administrative Assistant (OA) and be responsible for a full range of clerical and administrative support functions. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Processes timecards in the time and attendance system to ensure that all timecards are completed in a timely manner and forwarded to the supervisor for certification.

Serves as the central point of contact for the organization on workforce management matters and acts as a liaison to the human resources specialist. Receives, reviews, analyzes, and controls incoming correspondence, including mail, cables, faxes, and routine and controlled documents. Monitors and maintains inventory of office supplies and equipment. Prepares requisitions for supplies and equipment and requests for service.

Serves as the facility's focal point for coordinating training activities. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Requirements & Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution.

Once selected & prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the U.S. (see FOREIGN EDUCATION below).

College Transcript: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration.

Transcripts should be legible and detailed, showing course number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours, and grade earned. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. To receive this credit, you must submit evidence of equivalency as provided by a credentialling evaluation service. It is your responsibility to provide such evidence with your application.

See Recognition of Foreign Qualifications click here Only experience and education obtained by the closing date of this announcement will be considered. Student Loan for Alaska location ONLY - Selectee(s) for this position who are newly appointed to a permanent or term position may be eligible for student loan repayment up to $10,000 (pre-tax) for one calendar year. More than one loan may be repaid if the combined repayments do not exceed $10,000.

Receipt of this incentive will require a three-year service agreement.

DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.

Which agency is hiring for this position?

This position is with U.S. Coast Guard, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $57055 – $82007/yr.

What is the application deadline?

Applications close on 2026-10-30.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.