Vessel Documentation Assistant (OA)

U.S. Coast Guard; Falling Waters (WV); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Thrift Savings Plan

Flexible Spending Account

Paid federal holidays

Transportation subsidies

Job summary

The U.S. Coast Guard, part of the Department of Homeland Security, seeks a Vessel Documentation Assistant (OA) in Falling Waters, WV. Responsibilities include reviewing vessel transaction instruments, maintaining public records, and issuing documents across the United States.

Training and assessments may be required, with supportive benefits and federal employment structures. Two openings exist for GS-0303-6/7 positions in the NVDC divisions, with an emphasis on either commercial or recreational

Qualifications

• This position does not have a positive education requirement.
• Experience and education obtained by the closing date will be considered.

Responsibilities

• Review and record instruments related to vessel transactions and maintain records for public inspection.
• Issue documents for all geographic areas of the United States.
• Research files of precedent decisions and regulatory material to complete assignments.
• Provide information over the telephone and assist applicants in preparing documentation forms.
• Prepare correspondence describing requirements for standard transactions or actions to correct submissions.
• Typing a wide variety of correspondence, reports and documents using office equipment.
• Route and log incoming correspondence and applications to appropriate desks for review or action.

Job description

• Department: Department of Homeland Security

These vacancies are for GS-0303-6/7 Vessel Documentation Assistant (OA) positions in the U.S. Department of Homeland Security, U.S. Coast Guard, National Vessel Documentation Center (NVDC). The positions are located in the Commercial Vessel Documentation Division (NVDC-1) and the Recreational Vessel Documentation Division (NVDC-2) in Falling Waters, West Virginia.

Key Responsibilities

You will serve as a Vessel Documentation Assistant (OA) and be responsible for the review and recordation Of instruments related to vessel transactions, maintenance of records for public inspection, and the issuance of documents for all geographical areas of the United States. The position focuses on either commercial vessel documentation or on recreational vessel documentation or elements of both.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Researching files of precedent decisions and regulatory material to complete assignments Providing information over the telephone and assists applicants in preparing documentation forms. Prepares correspondence describing the requirements for standard transaction or recommending action to correct erroneous submissions.

Signs routine correspondence Awarding official numbers upon the presentation of a properly completed Coast Guard application form Typing a wide variety of correspondence, reports, forms and other documents using principally office automation equipment as well as typewriters Assuring subordinate clerical staff functions are performed such as: receives, reviews and routes incoming correspondence, applications, reports and documents and logs and routes to appropriate desks for review or action Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Requirements & Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Only experience and education obtained by the closing date of this announcement will be considered.

DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits."

Which agency is hiring for this position?

This position is with U.S. Coast Guard, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $51957 – $75059/yr.

What is the application deadline?

Applications close on 2026-10-26.

How many openings are available?

There are 2 openings for this position.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-18 · Not affiliated with or endorsed by OPM or USAJOBS.gov