Office Asst - Crash Investigations

City of Arlington; United States; On-site; USD 26,000 - 32,000; Full time

Job summary

City of Arlington is seeking a Payroll Clerk to perform complex payroll scheduling and clerical duties for police district operations. The role requires thorough knowledge of payroll systems, policies, and procedures, with duties spanning scheduling, document handling, and public-facing communication.

Responsibilities include coordinating staffing standards, resolving payroll issues with timekeepers, and providing administrative support such as writing and distributing materials, maintaining

Qualifications

• One year of college.
• Two years related clerical experience.
• Any equivalent combination of education and experience.

Responsibilities

• Scheduling and timekeeping tasks including entry/modification and leave reviews.
• Coordinate with district timekeepers and review payroll issues.
• Answer questions and disseminate information regarding policies and procedures.
• Perform general office duties: scanning, filing, organizing files, and correspondence.
• Prepare, copy, and distribute written materials; maintain bulletin boards and supply orders.

Skills

Microsoft Office proficiency

Professional communication

Organizational skills

Discretion and judgment

Independent work

Time management

Attention to detail

Education

One year of college

Two years related clerical experience

Tools

PC hardware/office equipment

Scanner / Copier usage

Telephone systems

Job description

DEPARTMENT Police - SALARY $18.60 - $23.25

JOB SUMMARY Under general supervision, performs complex payroll scheduling and clerical duties for uniformed or investigative operations of their assigned district requiring a thorough knowledge of payroll systems and organizational/departmental policies and procedures.

ESSENTIAL JOB FUNCTIONS

• Scheduling functions, including but not limited to: Entry/Modification, Scheduling, reviewing Time-off/Leave entries.
• Cross referencing any paper exceptions or notations with timekeeping system.
• Coordinating minimum staffing standards and schedules (including training and court) with district commanders.
• Coordinating with district timekeeper for resolution of payroll issues and maintaining support documentation.
• Answer questions and disseminate information requiring a thorough knowledge of Department and organizational policies and procedures.
• General office duties, including but not limited to: Scanning, Copying, Filing and file organization.
• Administrative support functions including but not limited to: Composing and typing correspondence, memoranda, schedules and reports.
• Preparing, compiling and distributing written materials and mail; maintaining bulletin boards, ordering supplies.
• Making equipment and building repair requests.
• Review and process counterfeit money.
• Review and enter Outside agency reports.
• Ability to cross-train and serve in a backup capacity for other district office assistants.
• Adhere to all additional job-related instructions and to carry out any other duties assigned by their supervisor.

MINIMUM QUALIFICATIONS

• Knowledge of office and administrative practices and procedures.
• Skill in using PC Software including current Microsoft Office Suite of applications.
• Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.
• Skill with organization and attention to detail.
• Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.
• Ability to work independently under general instructions.
• Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
• Ability to operate a variety of office equipment including but not limited to PC, telephone, calculator, scanner, and copier.
• Ability to prioritize deadlines and tasks.
• Ability to learn new systems and procedures quickly.
• Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
• Ability to understand mathematical calculations involving fractions, percentages, and decimals.
• Ability to work within a set schedule.

Qualifying Education and Experience

• The above knowledge, skills and abilities may be demonstrated by one year of college.
• Plus, two (2) years related clerical experience.
• Any equivalent combination of education and/or experience may be substituted for the above.

Employment Screenings Required

• Criminal background check
• CJIS complete background check

City of Arlington is an Equal Opportunity Employer. The people that work for the City of Arlington directly impact our community, citizens, visitors and businesses. Become a leader in your chosen profession by joining the City’s dynamic workforce and make a positive contribution to the American Dream City! The City of Arlington is an Equal Opportunity Employer. The City will make reasonable accommodations upon request for qualified individuals with disabilities. Requests for reasonable accommodations should be sent to [e-mail]. If you do not find a job that suits your experience, we welcome you to introduce yourself so Human Resources may be able to guide you to other opportunities.