Secretary - City Attorney's Office - PT

City of Arlington; Arlington (TX); Hybrid; USD 26,000 - 32,000; Part time

Job summary

City of Arlington seeks a part-time Secretary in the City Attorney's Office to provide clerical and customer service support. Duties include handling mail, invoices, filings, and court-related documents, while maintaining accuracy and professionalism in a fast-paced environment.

The role requires strong communication, proofreading, and multitasking abilities, plus proficiency with Microsoft Office and related software. Notary Public commission must be obtained within six months of hire.

Qualifications

• Knowledge of office administrative practices and procedures.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Strong proofreading, typing and writing/editing skills.
• Effective written and oral communication in a calm, professional manner.
• Ability to maintain filing systems and perform mathematical calculations.

Responsibilities

• Compose and mail certified/regular mail, emails, and routine correspondence.
• Process department cash receipts and prepare deposit memos.
• Enter invoices and lien data into systems; handle calls from title companies.
• Answer inquiries, direct calls, schedule appointments, and assist visitors.
• Operate standard office equipment and support court-related forms.
• Assist citizens with completing municipal court affidavits and inquiries.

Skills

Office administration

Word processing

Proofreading

Typing

Communication skills

Customer service

Multitasking

Organization

Education

Two years of college

Notary Public commission

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

## Secretary - City Attorney's Office - PTApply: Municipal Office Tower - Third Floor: Part time: Posted Yesterday: JR101968**DEPARTMENT**City Attorney's Office **SALARY**$18.60 - $23.25 **JOB SUMMARY** Under general supervision, provides administrative and operational support for the department by performing a variety of clerical, coordination, and customer service duties. **ESSENTIAL JOB FUNCTIONS*** Composes, generates, and types certified and regular mail, emails, bankruptcy claim forms, liens, releases, and routine correspondence using proper spelling, punctuation, sentence structure, and grammar.* Processes cash received in the department according to City and department policies, including accurately preparing deposit memos.* Accurately enters invoices, checks, and lien data into excel and/or case management system.* Takes calls from title companies and other individuals needing labor lien payoffs and accurately calculates and provides payoff amounts.* Answers routine inquiries through oral and/or written means utilizing knowledge of assigned function or routing inquiry to correct person or department.* Answers and directs calls using multi-line telephone, takes clear messages, receives, and directs visitors, schedules appointments, and makes reservations using some independent judgement.* Operates standard office equipment such as computer, calculator, fax, copier, scanner, etc.* Assists citizens with completing municipal court complaint affidavits, including inquiring with the court or within the court software for information. **OTHER JOB FUNCTIONS*** Updates various law library books.* On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions. **MINIMUM QUALIFICATIONS****Knowledge, Skills and Abilities Required*** Knowledge of office administrative practices and procedures.* Knowledge of word processing software including Microsoft Office programs (Word, Outlook, Excel, and PowerPoint).* Skill in proofreading materials to ensure a high degree of accuracy.* Skill in typing efficiently.* Skill in composing and editing correspondence.* Skill in communicating effectively by oral and written means.* Skill in communicating in a calm, professional manner in an adverse environment.* Skill in alpha and numeric filing.* Skill in making mathematical calculations.* Ability to operate office equipment, including but not limited to a computer, fax, copier, scanner, multi-line telephone, calculator.* Ability to maintain electronic and manual file system.* Ability to establish and maintain courteous, effective working relationships.* Ability to multitask in a fast-paced environment. Qualifying Education and Experience* Two (2) years of college.* One (1) year experience as an administrative assistant.* Or any equivalent combination of education and/or experience.* Must obtain and maintain a valid Notary Public commission within six (6) months of hire. Employment Screenings Required* Criminal Background CheckCity of Arlington is an Equal Opportunity Employer.