Office Associate

Interstate All Battery Center; Sierra Madre (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Career development

Competitive pay

Office fitness center

Job summary

Interstate Batteries seeks an Office Associate to manage front desk operations, handle phones, paperwork, and general accounting in a distributor setting. You will perform AP/AR tasks, vendor communications, and data entry while delivering excellent customer service.

The role supports retail front counter operations and requires accuracy, organizational skills, and the ability to multi-task in a warehouse-office environment. Equal opportunity employer and safety-conscious.

Qualifications

• High school diploma or equivalent.
• Some college preferred.
• At least 1 year of administrative support in warehouse or retail.
• At least 1 year of bookkeeping or accounting (AP, AR, Collections).
• Proficient in Microsoft Office Outlook and Excel.
• Experience with multi-line phones.
• Strong verbal communication and professional etiquette.
• Customer-facing experience required.
• Ability to multi-task and prioritize with accuracy.

Responsibilities

• Maintain accounts payable and accounts receivable, including auditing, paying and filing invoices.
• Process vendor invoices, purchase orders and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close.
• Verify deposits are accurate and timely.
• Upload/download handheld devices and process data per schedule.
• Provide exceptional customer service in person and over the phone.
• Support front counter retail as needed.
• Maintain dealer database and assist with inventory counts and researching variances.
• Other duties as assigned.

Skills

Administrative support

Bookkeeping

Microsoft Office

Multi-line phone

Customer service

Data entry

Communication skills

Organizational skills

Education

High school diploma

Some college

Job description

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life.

Purpose of Job

The Office Associate effectively operates the front desk position for the distributorship, including phones, paperwork, and general accounting. This role performs all administrative duties supporting distributor operations.

Job Components

Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely. Perform monthly, quarterly and year-end close efficiently, accurately and on schedule. Verify deposits are accurate and made on a timely basis. Upload and download handheld computer devices and process data according to a set schedule. Provide exceptional customer service both in person and over the phone Supports front counter retail as needed Maintain dealer database. Assist with inventory count and research variances. All other duties as assigned.

Qualifications

• High school graduate (or equivalent).
• Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experience required.
• Demonstrated use of professional etiquette required.
• Excellent verbal communication skills are required.
• Previous experience in a customer-facing role is required.
• Ability to multi-task, quickly transitioning from one function/task to the next.
• Demonstrates good organizational skills and can prioritize tasks Works with a high degree of accuracy and attention to detail Approaches tasks with a sense of urgency Must work effectively in a team environment Strong data entry skills

Scope Data

Works under general supervision. Work receives regular review by Manager. Operate with integrity and demonstrate a positive attitude.

Work Environment

Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles and toxic or caustic chemicals. Specific vision abilities include close vision, depth perception and ability to adjust focus. Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects. Occasional lifting up to 25 lbs. Without assistance. Ability to sustain extended periods of sitting, occasional standing and walking throughout the day. Prolonged use of personal computer and telephone. Use of Personal Protective Equipment (PPE) may be required.

Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Why Join Interstate Batteries?

• Your Health Comprehensive healthcare benefits, company supported wellness program, onsite fitness center
• Your Career Wide range of professional development opportunities, training, resources and tools
• Your Money Competitive pay and bonus structure, saving and investment options that help you reach your financial goals and plan for your future
• benefits vary by office