Office Associate

Interstate All Battery Center; California (MO); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Comprehensive healthcare benefits

Wellness program

Onsite fitness center

Professional development opportunities

Competitive pay and bonus structure

Job summary

Interstate Batteries seeks an Office Associate to manage the front desk, phones, papers and basic accounting support for our distributorship. This role performs essential admin duties supporting distributor operations and customer service both in person and over the phone.

The position involves accounts payable/receivable, data entry, and collaboration with the team to maintain dealer database, process invoices, and assist with inventory. A high level of accuracy and multitasking is required.

Qualifications

• High school graduate (or equivalent).
• Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experience required.
• Demonstrated use of professional etiquette required.
• Excellent verbal communication skills are required.
• Previous experience in a customer-facing role is required.
• Ability to multi-task, quickly transitioning from one function/task to the next.
• Demonstrates good organizational skills and can prioritize tasks.
• Works with a high degree of accuracy and attention to detail.
• Approaches tasks with a sense of urgency.
• Must work effectively in a team environment.
• Strong data entry skills.
• Ability to operate a motor vehicle Must have a clean drivers record AND meet driver qualifications requirements Must possess valid Driver’s license

Responsibilities

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
• Verify deposits are accurate and made on a timely basis.
• Upload and download handheld computer devices and process data according to a set schedule.
• Provide exceptional customer service both in person and over the phone Supports front counter retail as needed Maintain dealer database. Assist with inventory count and research variances.
• Follow / fulfill all driver program requirements, as specified by the manager
• All other duties as assigned

Skills

Excellent verbal communication

Strong data entry

Ability to multi-task

Good organizational skills

Team player

Multi-line phone experience

Customer-facing experience

Driver's license

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office (Outlook, Excel)

Job description

Purpose of Job

The Office Associate effectively operates the front desk position for the distributorship, including phones, paperwork, and general accounting. This role performs all administrative duties supporting distributor operations.

Job Components

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
• Verify deposits are accurate and made on a timely basis.
• Upload and download handheld computer devices and process data according to a set schedule.
• Provide exceptional customer service both in person and over the phone Supports front counter retail as needed Maintain dealer database. Assist with inventory count and research variances.
• Follow / fulfill all driver program requirements, as specified by the manager
• All other duties as assigned

Qualifications

• High school graduate (or equivalent).
• Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experience required.
• Demonstrated use of professional etiquette required.
• Excellent verbal communication skills are required.
• Previous experience in a customer-facing role is required.
• Ability to multi-task, quickly transitioning from one function/task to the next.
• Demonstrates good organizational skills and can prioritize tasks.
• Works with a high degree of accuracy and attention to detail.
• Approaches tasks with a sense of urgency.
• Must work effectively in a team environment.
• Strong data entry skills.
• Ability to operate a motor vehicle Must have a clean drivers record AND meet driver qualifications requirements Must possess valid Driver’s license

Scope Data

Works under general supervision. Work receives regular review by Manager. Operate with integrity and demonstrate a positive attitude.

Work Environment

Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles and toxic or caustic chemicals. Specific vision abilities include close vision, depth perception and ability to adjust focus. Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects. Occasional lifting up to 25 lbs. Without assistance Ability to sustain extended periods of sitting, occasional standing and walking throughout the day Prolonged use of personal computer and telephone Use of Personal Protective Equipment (PPE) may be required Exposed to the hazards of the road when operating or riding in a vehicle

We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Equal Employment Opportunity

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Salary Requirements

Salary Requirements $18-$25

Benefits Information

Why Join Interstate Batteries?

• Your Health Comprehensive healthcare benefits, company supported wellness program, onsite fitness center***
• Your Career Wide range of professional development opportunities, training, resources and tools
• Your Money Competitive pay and bonus structure, saving and investment options that help you reach your financial goals and plan for your future ***benefits vary by office