Office Associate

CertaPro Painters of S. Arlington/Mansfield/Ellis County; Magnolia (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Wellness resources

Job summary

CertaPro Painters of S. Arlington/Mansfield/Ellis County is seeking an organized Office Assistant to support Marketing, Sales, Production, Financial, Administrative, Human Resources and Business Development.

Responsibilities include creating sales packages, sending estimates, following up with customers, maintaining mail lists, managing POs and bills, updating QuickBooks, and coordinating with regional training. Strong MS Office and QuickBooks skills, plus excellent communication, are required.

Qualifications

• Minimum high school diploma or GED required.
• College degree a plus.
• Experience with social media and digital marketing.
• Organized and detail oriented.
• Proficiency in QuickBooks preferred.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Office Assistant experience preferred.

Responsibilities

• Create sales packages, send and schedule estimates for Sales Associates.
• Send estimate follow up letters to customers with Sales Associate’s direction.
• Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan.
• Ensure all customer mailing lists are up to date.
• Perform commercial telemarketing.
• Maintain inventory and update all point of sale material.
• Order paint and materials with Production Associate’s direction.
• Enter Annual Financial Plan (AFP) into QuickBooks.
• Issue Purchase Orders (PO’s).
• Pay all bills and maintain all files.
• Manage paperwork for new hires and terminated employees.
• Conduct constant follow ups with customers.
• Participate in regional or national on-going training conferences/meetings.

Skills

Social media

Digital marketing

Microsoft Office

QuickBooks

Communication skills

Administrative support

Organization

Time management

Education

High school diploma or GED

College degree a plus

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance
• Wellness resources

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients.

Position Overview

• Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development.

Responsibilities

• Create sales packages, send and schedule estimates for Sales Associates
• Send estimate follow up letters to customers with Sales Associate’s direction.
• Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan.
• Ensure all customer mailing lists are up to date.
• Perform commercial telemarketing.
• Maintain inventory and update all point of sale material.
• Order paint and materials with Production Associate’s direction.
• Enter Annual Financial Plan (AFP) into QuickBooks.
• Issue Purchase Orders (PO’s).
• Pay all bills and maintain all files.
• Manage paperwork for new hires and terminated employees.
• Conduct constant follow ups with customers.
• Participate in regional or national on-going training conferences/meetings.

Qualifications/Certifications

• High school diploma or GED
• College degree a plus
• Experienced with social media and digital marketing
• Organized and detailed oriented
• Knowledge of Microsoft office packages
• Proficiency in QuickBooks (preferred)
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• ___ years of Office Assistant experience (preferred)

Each CertaPro Painters® business is independently owned and operated.