Office Assistant (Word Processing-Spanish Speaking)

Agupdate; City of Yonkers (NY); On-site; USD 52,000 - 63,000; Full time

Benefits offered by this job

Health coverage

Pension plan (defined benefit/defined-

Leave benefits

Tax sheltered annuities

Deferred compensation plan

Job summary

Westchester Community College WEOC is seeking an Office Assistant (Word Processing-Spanish Speaking) in Yonkers, NY. The role supports Student Affairs, handles scheduling, filing, announcements, minutes, and event logistics, and assists Spanish-speaking students with guidance and information.

You will maintain automated records, use Excel, Outlook, and videoconferencing tools, greet visitors, and help coordinate workshops and orientations. Schedule is Mon-Fri with two shift blocks as described.

Qualifications

• High school diploma or equivalency required with 3 years of general office/clerical experience, 2 of which involved computer applications to maintain records or produce documents.
• Fluency in English and Spanish, written and verbal, required.

Responsibilities

• Provide clerical and administrative support across departments with independence in a fast-paced setting.
• Schedule appointments, maintain calendars, process requisitions, and assist with special projects or events.
• Organize student files and automated records; assist students, staff, and administrators; front desk duties and communications.

Skills

Spanish speaking

English fluency

Education

Associate's degree

Microsoft Office Certification

Tools

Microsoft Excel

Microsoft Outlook

Videoconferencing tools

Job description

Office Assistant (Word Processing-Spanish Speaking)

Category: Staff Positions

Department: Westchester Educational Opportunity Center (WEOC)

Locations: Yonkers, NY

Position ID: 205164

The Westchester Educational Opportunity Center (WEOC), a division of Westchester Community College, is seeking an experienced, energetic, innovative, results oriented professional to join its team. Located in Yonkers, NY, this non-traditional adult education institution provides tuition-free academic and vocational training to eligible underserved adults seeking to develop basic academic and vocational skills competencies and credentials needed for enrollment in college and/or entry into the workforce.

Under the general supervision of the Assistant Dean of Student Affairs, the Office Assistant performs a wide variety of clerical and administrative support tasks and functions as an assistant to a number of administrative and professional staff. The Office Assistant works with a high degree of independence in a fast-paced environment.

The Office Assistant (Word Processing-Spanish Speaking) coordinates office operations and assists unit administrator with general office support, including scheduling appointments, maintaining calendars, managing requisitions and office supplies, and assisting with special projects or initiatives as assigned. The incumbent offers assistance in organizing and maintaining student files, documents, and other administrative records; interacts with and responds to requests from students, professional staff, and administrators; and assists Spanish-speaking individuals, providing guidance, information, and support regarding services, procedures, and resources. They will also set up and maintain automated records and filing systems; write announcements, emails, summaries, meetings minutes, and like correspondence; and assist in the planning, coordination, and execution of Student Affairs events, workshops, orientations, and other activities. The incumbent will contribute to logistical arrangements, communications, registrations, and provide on-site support during events as necessary. Maintaining a well-organized and welcoming front desk area as well as using computer applications such as Microsoft Excel (spreadsheets), Microsoft Outlook, and videoconferencing tools in performing work assignments is also required.

Job Requirements:

REQUIRED QUALIFICATIONS:

*This is a Civil Service position. The Department of Civil Service has developed a hiring program that streamlines the appointment process to allow agencies to hire diverse, qualified employees quickly and without examinations. The hiring for emergency limited placement (HELP) program temporarily removes the civil service exam requirement for this title.*

Possession of a high school or equivalency diploma and three years of experience where a primary function of the position was performing general office/clerical work, two years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports, or other documents is required. Full fluency in English and Spanish, both written and verbal is also required.

All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice.

PREFERRED QUALIFICATIONS:

Possession of a minimum of an Associate's degree or Microsoft Office Certification or course work in Microsoft Office applications strongly preferred. Experience working in an educational institution also strongly preferred.

Additional Information:

POSITION EFFECTIVE:

The position will remain open until filled.

WORK SCHEDULE:

The work schedule is Monday through Friday. Four days will be a schedule of 9:00 a.m. - 5:00 p.m., and one day will be 11:00 a.m. - 7:00 p.m.

SALARY & BENEFITS:

The starting salary is $52,311. Additional compensation with seniority steps maximize at a salary of $63,413.

• comprehensive health coverage
• a choice of defined benefit or defined contribution pension plan
• generous leave benefits
• access to tax sheltered annuities
• a deferred compensation plan