Executive Support & Word Processing Specialist

SUNY Westchester Community College; Town of Mount Pleasant (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

SUNY Westchester Community College is seeking an Office Assistant (WP) to provide clerical and administrative support to the Executive Director and AVP/Dean of Student Success in a fast-paced environment.

The role includes coordinating Academic Counseling Center operations, assisting with payroll, drafting announcements and meeting minutes, managing records, and scheduling departmental meetings. Proficiency with Outlook and Starfish is expected to triage students and arrange referrals as needed.

Qualifications

• Experience providing clerical and administrative support.
• Ability to write announcements, emails, summaries and meeting minutes.
• Assist with payroll flow and correspondence distribution in a unit.

Responsibilities

• Coordinate office operations of the Academic Counseling Center.
• Assist unit administrator with payroll and flow of correspondence.
• Write announcements, emails, summaries and meeting minutes.
• Prepare requisitions and maintain office supplies.
• Schedule department meetings and calendar items for the Director and AVP/Dean of Student Success.
• Triage students and schedule counseling appointments via Starfish/Viking Success.

Skills

Clerical tasks

Administrative support

Payroll support

Scheduling

Communication

Tools

Starfish

Microsoft Outlook

Job description

SUNY Westchester Community College is seeking an Office Assistant (WP) to provide clerical and administrative support to the Executive Director and AVP/Dean of Student Success in a fast-paced environment.

The role includes coordinating Academic Counseling Center operations, assisting with payroll, drafting announcements and meeting minutes, managing records, and scheduling departmental meetings. Proficiency with Outlook and Starfish is expected to triage students and arrange referrals as needed.