Office Assistant - Williamsburg HREA

rivhs; Williamsburg (VA); On-site; USD 22,000 - 30,000; Full time

Job summary

Riverside Health System in Williamsburg, VA, is seeking a friendly Medical Office Support professional to handle patient check-in/out, verify insurance, and maintain accurate demographics in our registration system. You will greet patients, manage a busy front desk, and coordinate scheduling and referrals as needed.

The role requires a High School Diploma or GED and about 1 year of Medical Office experience; accurate clerical skills and customer service are essential.

Qualifications

• High School Diploma or GED required.
• 1 year Medical Office experience preferred.

Responsibilities

• Check-in and check-out patients accurately and promptly.
• Verify insurance eligibility and patient registration details.
• Enter/update patient demographics in registration software.
• Greet patients with professional courtesy and manage multi-line phone system.
• Schedule/reschedule appointments and handle referrals as needed.
• Prepare chart prep materials and provide information to patients and staff.

Education

High School Diploma or GED

Job description

Williamsburg, Virginia

Hiring Range

$16.80 - $21.83/Hourly

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Responsibilities include checking in and checking out patients, verifying insurance eligibility, maintaining patient registration by properly entering and updating patient demographics within the patient registration software, greeting patients while answering multi-phone lines, scheduling/rescheduling appointments, creating/scheduling referrals, completing chart prep and providing information to and for the patients. May be asked to float to other practices within the region providing support as needed.

What you will do

Ensures all patients' registration and demographics information is correct and updated as needed. Completes check-in and check-out in a timely manner. Collects payments from patients regarding appointments, forms, or past due balances. Monitors daily schedule including scheduling/rescheduling appointments, when necessary, i.e. doctor's illness, meetings, or vacation. Completes clerical chart prep, prepares and prints visit related documents, i.e. consents, receipts, visit summaries, etc.

Promotes the Riverside Care Difference through exceptional customer service. Greets all participants to the practice with immediate acknowledgment with eye contact and smile. Manages patient expectations with clear explanations. Uses good telephone etiquette including 4-part greeting and 3 rings or less guideline. Practices warm transfer and proper on-hold techniques.

Maintains referrals and insurance information. Obtains referrals or schedules referrals upon receipt from referring location. Ensures referrals are attached with an approved insurance authorization. Obtains insurance authorizations as necessary.

Recommends to practice manager any process improvements needed to improve quality of service. Maintains appearance and cleanliness of the reception area. Actively engages in team huddles and staff meetings.

Qualifications

Education

High School Diploma or GED, Minimum (Required)

Experience

1 year Medical Office experience (Preferred)

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers .