OFFICE ASSISTANT W/ CHILDREN AND YOUTH SERVICES

COUNTY OF ADAMS; Gettysburg (Adams County); On-site; USD 35,000 - 41,000; Full time

Job summary

COUNTY OF ADAMS in Gettysburg, PA seeks an Office Assistant to support the Children and Youth Services in a full-time capacity. You will help caseworkers, maintain files, process releases, and enter dictation into the online system.

Required are a high school diploma, 1+ year of administrative experience, and strong Microsoft Office skills. Knowledge of medical records and dictation is preferred; successful candidates will clear multiple background checks.

Qualifications

• High school diploma or equivalent required.
• One or more years in an office/administrative role preferred.
• Strong Microsoft Office skills (Word, Excel, PowerPoint).
• Good organizational and attention to detail.

Responsibilities

• Create and maintain files for assigned unit.
• File adoption documentation and process inquiries.
• Maintain releases for medical records requests.
• Support caseworkers by handling releases and dictation entries.
• Enter dictation into online case management systems; provide lobby coverage.

Skills

Office administration

Microsoft Office

Organizational skills

Education

High school diploma

Tools

Dictation software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OFFICE ASSISTANT W/ CHILDREN AND YOUTH SERVICES

Full Time Gettysburg, PA, US

5 days ago Requisition ID: 1993

Salary Range: $19.15 To $19.15 Annually

Make a difference in Your Community!

The Office Assistant plays a crucial behind the scenes role in ensuring the smooth operation of the County of Adams Children and Youth agency and supports our caseworkers to ensure every family and child we serve receives timely, accurate, and compassionate care.

Essential Job Functions:

• Create and maintain files for assigned unit
• File adoption documentation and process adoption inquiries
• Maintains accurate listing of all necessary releases needed for facilities to request medical records
• Assist caseworkers by ensuring accuracy of releases, preparing cover letters, tracking records, and contacting third party medical record repositories.
• Enters written, typed, and voice memo dictation into online case management systems.
• Provides phone and lobby coverage as needed.

Minimum Qualifications:

• High school diploma or equivalent required.
• One or more years proven experience in an office or related administrative role, preferred.
• Knowledge of medical records and dictation preferred.
• Above average in Microsoft Office Suite (Word, Excel, PowerPoint), preferred.
• Strong organizational skills and attention to detail.

Clearance required to obtain prior to hire (see attachment for further explanation):

• Pennsylvania Child Abuse History Clearance (Act 33)
• Pennsylvania State Police Request for Criminal Records Check (Act 34)
• FBI Criminal Background Check (Act 73)

Required Documentation:

• Cover letter and resume, if using a third party website, please merge the documents into one to upload.
• Online application, including the profile portion of the Career Center

Compensation: $19.15, This is a full time, benefit eligible position requiring 40 hours a week.

The Adams County Children and Youth agency is a Drug Free Workplace. The use, possession, distribution, or sale of federally illegal drugs or controlled substances is prohibited (including but not limited to medical marijuana).

EOE/M/F/V/D

We offer an excellent benefit package including 13 paid holidays, low cost medical insurance, paid time off, tuition reimbursement, a robust wellness initiative, and a pension plan with County contributions.

JOIN US IN MAKING A POSITIVE DIFFERENCE - ONE CHILD, ONE FAMILY, ONE DAY AT A TIME