OFFICE ASSISTANT W/ CHILDREN AND YOUTH SERVICES

The County Of Adams; Gettysburg (Adams County); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

13 paid holidays

Low cost medical insurance

Tuition reimbursement

Pension plan with County contributions

Drug Free Workplace

Job summary

The County Of Adams in Gettysburg, PA is seeking an Office Assistant to support the Children and Youth Services unit. The role is full-time, 40 hours weekly, with a starting salary of $19.15 per hour, commensurate with experience, and provides a benefit package.

Primary duties include file creation, processing adoption inquiries, managing medical records releases, assisting caseworkers, and handling dictation entries in the case management system.

Qualifications

• High school diploma or equivalent required.
• One or more years' proven experience in an office or administrative role, preferred.
• Knowledge of medical records and dictation preferred.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.

Responsibilities

• Create and maintain files for assigned unit.
• File adoption documentation and process adoption inquiries.
• Maintain accurate releases for facilities to request medical records.
• Assist caseworkers by ensuring accuracy of releases, preparing cover letters, tracking records, and contacting third party medical record repositories.
• Enter dictation into online case management systems.
• Provide phone and lobby coverage as needed.

Skills

Administrative experience

Strong organizational skills

Attention to detail

Phone and lobby coverage

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OFFICE ASSISTANT W/ CHILDREN AND YOUTH SERVICES

Full Time Gettysburg, PA, US

2 days ago Requisition ID: 1993

Salary Range: $19.15 To $19.15 Annually

Make a difference in Your Community!

The Office Assistant plays a crucial behind the scenes role in ensuring the smooth operation of the County of Adams Children and Youth agency and supports our caseworkers to ensure every family and child we serve receives timely, accurate, and compassionate care. If you are ready to bring your administrative skills to a purpose-driven role.

Essential Job Functions:

• Create and maintain files for assigned unit
• File adoption documentation and process adoption inquiries
• Maintains accurate listing of all necessary releases needed for facilities to request medical records
• Assist caseworkers by ensuring accuracy of releases, preparing cover letters, tracking records, and contacting third party medical record repositories.
• Enters written, typed, and voice memo dictation into online case management systems.
• Provides phone and lobby coverage as needed.

Minimum Qualifications:

• High school diploma or equivalent required.
• One or more years proven experience in an office or related administrative role, preferred.
• Knowledge of medical records and dictation preferred.
• Above average in Microsoft Office Suite (Word, Excel, PowerPoint), preferred.
• Strong organizational skills and attention to detail.

Clearance required to obtain prior to hire (see attachment for further explanation):

• Pennsylvania Child Abuse History Clearance (Act 33)
• Pennsylvania State Police Request for Criminal Records Check (Act 34)
• FBI Criminal Background Check (Act 73)

Required Documentation:

• Cover letter and resume, if using a third party website, please merge the documents into one to upload.
• Online application, including the profile portion of the Career Center

Applications will NOT be considered without all required documentation submitted.

Compensation: $19.15, This is a full time, benefit eligible position requiring 40 hours a week.

The Adams County Children and Youth agency is a Drug Free Workplace. The use, possession, distribution, or sale of federally illegal drugs or controlled substances is prohibited (including but not limited to medical marijuana).

EOE/M/F/V/D

We offer an excellent benefit package including 13 paid holidays, low cost medical insurance, paid time off, tuition reimbursement, a robust wellness initiative, and a pension plan with County contributions.

JOIN US IN MAKING A POSITIVE DIFFERENCE - ONE CHILD, ONE FAMILY, ONE DAY AT A TIME