Office Assistant (Tentative)

Woodland School District 50; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

Woodland School District 50 is seeking an Office Assistant to support the school office and clerical functions. The role involves reception duties, attendance follow-up, duplicating and filing records, and aiding teachers and staff with supplies and student records.

Ideal candidates will have a High School Diploma and strong organizational and communication skills. This is a full-time, in-person position at Woodland Intermediate School with regular school hours and duties assigned by the

Qualifications

• High School Diploma or equivalent is required.
• Strong interpersonal and communication skills are essential.
• Proficiency with standard office technology and software.

Responsibilities

• Reception duties and front-desk presence.
• Collect attendance and follow up calls related to attendance.
• Typing and filing of purchase orders as requested by the principal.
• Registration of new students and distribution of records.
• Maintain office equipment and supplies.

Skills

Interpersonal skills

Communication

Technology

Organizational skills

Clerical skills

Education

High School Diploma

Job description

Posting Details

Posted on: 10/6/2026

Location: Woodland Intermediate School

Date Available: 12/18/2026

Closing Date: 01/08/2027

About the District

Woodland School District 50 is an Equal Opportunity Educator/Employer. We are committed to building a culturally diverse workforce and educational environment by hiring individuals who support and contribute to the diversity and excellence of our student and academic programs through their teaching and service to our students, parents and the community we serve.

If you welcome inclusion, equity and diversity, have an unwavering commitment to the success of all students, embrace and celebrate the individuality of our student population with respect to race, ethnicity, and economic status, and seek to celebrate the cultures that contribute to making our district so rich, please join our team! Minority candidates encouraged to apply.

Position Title

Office Assistant

Qualifications

• High School Diploma


• Exemplary interpersonal, communication, technology, organizational, clerical skills.

Essential Performance Responsibilities

• Reception duties


• Collect attendance and follow up phone calls related to attendance


• Xeroxing


• Fill supply requisitions for teachers and staff


• Inventory supply orders


• Typing and filing of purchase orders as requested by the principal


• Registration of new students


• Distribution of new student records to teachers and nurse


• Removal of transferring students from appropriate lists


• Completion of permanent record card


• Send records of transferring students to requesting school


• Distribution of papers to teachers and students


• Distribution of mail to teachers and staff


• Compiles ADA/AMA


• Refers students with attendance problems to School Principal


• Compiles and posts daily student attendance.


• Contacts parents of students not in compliance with attendance policy


• Substitutes for nurse for minor items in the absence of the nurse or health assistant


• Assists parents in retrieving their children to pick the child up from school


• Maintains Xerox machine and responsible for addition paper to the machine.


• Perform such other tasks and assume such other responsibilities as assigned by the principal

Knowledge, Skills, and Abilities – Technical

• Manages school records in accordance with Illinois School Student Records Act, providing efficient retrieval of information and other related archival responsibilities


• Maintains the daily environment of the school office facility and supplies


• Utilizes existing technology effectively in the performance of duties


• Computer literacy and competency in use of existing technology

Knowledge, Skills, and Abilities – Interpersonal

• Maintains contact with a professional nursing organization and utilizes continuing education opportunities to enhance professional knowledge


• Participates as an active member of the school community, representing health/wellness


• Performs other such duties and assumes other such responsibilities as may be assigned by the School Principal or Associate Superintendent of Education

District Core Competencies

• Supports the establishment of mutual respect and equal human dignity across the entire school community.


• Welcomes and promotes inclusion, equity, and diversity.


• Demonstrates an unwavering commitment to the success of all students.


• Understands that one's identity may be different from students, parents, and staff. Appreciates those differences for the success of all students.


• Works collaboratively and respectfully with students, parents, staff and community members across diverse identities and backgrounds.


• Anticipates, identifies, and adapts to change in support of continuous improvement.


• Communicates in an approachable, respectful and professional manner.


• Participates in professional development and training to enhance effectiveness.


• Takes initiative, manages multiple priorities, and organizes work efficiently.


• Effectively organizes work to be as productive as possible.

Physical Demands

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordinated performance.

Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods.

Working Conditions: Some exposure to definitely disagreeable elements may exist.

Terms of Employment

180 Days; Monday - Friday

Salary Range

Starting $16.59 per hour.

Contact Person

Mr. Tim Sheldon
Principal
[e-mail]
[phone]

Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent of Educational Services (847-596-5631) addresses questions regarding student discrimination and serves as the District's Title IX Coordinator, and the Executive Director of Human Resources (847-596-5640) answers questions concerning employment discrimination.