Administrative Assistant to School Counseling

Applitrack; Carol Stream (IL); On-site; USD 2,480,000 - 3,306,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Group term life insurance

Employee Assistance Program

IMRF contributions

Paid leave

Job summary

Glenbard North High School in Carol Stream, IL is seeking an Administrative Assistant to School Counseling. The role supports operations, handles scheduling, and communications for the counseling area.

Qualifications include a high school diploma, strong organizational skills, and proficiency in Word, Excel and Google Suite. Spanish speaking is preferred; knowledge of district software is a plus.

Qualifications

• High School diploma or equivalent; some college preferred.
• Spanish speaking preferred; bilingual abilities are a plus.
• Must be organized, thorough, and able to take initiative to solve problems.
• Advanced computer skills in Word, Excel and Google Suite; district software knowledge a plus.
• Ability to operate office equipment, data entry and scheduling; maintain records.

Responsibilities

• Support assigned area with daily administrative tasks.
• Prepare routine correspondence and emails without direction.
• Handle basic bookkeeping, including cash for activities.
• Prioritize tasks and manage time to meet deadlines.
• Use office equipment and technology; generate abstracts and reports.
• Coordinate staffing and transportation for events and games.
• Assist in preparing the budget and arrange substitutes when needed.

Skills

Spanish speaking

Organized

Detail oriented

Initiative

Professional communication

Confidentiality

Independently work

Customer service

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Google Suite

PowerSchool

Skyward

Job description

Administrative Assistant to School Counseling JobID: 10875

• Date Posted:
  10/5/2026
  

Posting ID#: 10875

Position Administrative Assistant to School Counseling

Building Glenbard North High School

Term 10 months, 187 days per year.

Position Type/Category AFSCME Tier 3

Hours 8 hours per day

Start/End Times 7:15 - 3:45 p.m.

Licensed Required None

Supervisor Assistant Principal of Operations

Rate of Pay $20.75

Start Date When Filled

Benefits Comprehensive health, dental, and vision insurance
Group term life/ADD insurance
Employee Assistance Program
Educational Support Personnel required contributions to IMRF
Paid leave

Position Summary:

The qualified candidate will perform duties and responsibilities necessary to support the area to which they are assigned.

Qualifications:

• Spanish speaking preferred.
• High School diploma or equivalent.
• Must be organized, thorough, industrious. Must be able to take initiative in order to problem solve.
• Must have advanced computer office software experience including but not limited to Microsoft Word, Excel and Google Suite programs. Knowledge of PowerSchool, Skyward, and other district software a plus.
• Must have the ability to operate office equipment, perform data entry, maintain records and scheduling.
• Must demonstrate professional written and oral communication skills.
• Must have the ability to work independently and with others.
• Must demonstrate a high level of confidentiality.
• Model civil demeanor when working with staff, students, families,and community members.
• Must be detail oriented.

Essential Functions and Responsibilities:

(not all inclusive)

• Knowledge of District accounting and student management software programs.
• Able to compose routine business correspondence and emails without direction.
• Knowledge of fundamental bookkeeping practices, which may include handling cash for various school activities.
• Ability to prioritize assignments and manage time efficiently so that projects are completed within deadlines with little or no oversight.
• Use all office equipment and technology routinely.
• Professional communication skills.
• Ability to generate abstract data and assemble reports.
• Coordinate staffing assignments.
• Manage transportation for and scheduling athletic games.
• Conduct inventories, complete purchase orders and other record keeping activities.
• Assist in preparing the budget.
• May arrange for substitute teachers.
• May perform other duties as assigned by the supervisor.

Knowledge and Skills:

• Ability to read, analyze and interpret documents such as correspondence, surveys and electronic media.
• Ability to write professional communications.
• Ability to communicate clearly and concisely.
• Ability to respond to questions from individuals and groups.
• Ability to complete mathematical operations and apply concepts of basic mathematics.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to maintain current job skills as directed, especially in technology-related activities.
• Ability to perform essential duties with an awareness of school district requirements and School Board policies.

Physical Demands and Work Environment:

• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing.
• Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required.
• The employee may occasionally lift up to 30 pounds such as reference books.
• The noise level in the work environment is usually moderate.
• The pace of work tasks would be considered as fast.
• Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.

Direct Questions To:

Mr. Eric Johansen
Assistant Principal for Operations
GlenbardNorth High School
[e-mail]
630-653-7000

The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.

Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.

Postings current as of 10/7/2026 7:37:49 PM CST.

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