Administrative Assistant to School Counseling

Applitrack; Illinois; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Comprehensive health insurance

Dental and vision insurance

Group term life/ADD insurance

Employee Assistance Program

Educational Support Personnel required

IMRF contributions

Paid leave

Job summary

Glenbard North High School seeks an Administrative Assistant to School Counseling. The role supports operations, handles scheduling, data entry, and essential office tasks within a 10‑month term, 187 days per year, 8 hours daily.

The candidate should be organized, discreet, and proficient with Word, Excel, Google Suite, and district software like PowerSchool and Skyward. Spanish preferred; high school diploma required.

Qualifications

• Spanish speaking preferred.
• High School diploma or equivalent.
• Must be organized, thorough, industrious; take initiative to problem solve.
• Advanced computer office software experience: Word, Excel, Google Suite; knowledge of PowerSchool, Skyward is a plus.
• Ability to operate office equipment, data entry, records and scheduling.
• Demonstrate professional written and oral communication.
• Work independently and with others; maintain confidentiality.
• Model civil demeanor with staff, students, families and community members.
• Detail oriented.

Responsibilities

• Knowledge of District accounting and student management software.
• Compose routine business correspondence and emails without direction.
• Knowledge of bookkeeping practices including handling cash for activities.
• Prioritize assignments and manage time to meet deadlines with minimal oversight.
• Use all office equipment and technology routinely.
• Generate abstract data and assemble reports.
• Coordinate staffing assignments.
• Manage transportation for and scheduling athletic games.
• Conduct inventories and complete purchase orders and other records.
• Assist in preparing the budget.
• May arrange for substitute teachers.
• May perform other duties as assigned by the supervisor.

Skills

Spanish speaking

Microsoft Word

Excel

Google Suite

Professional communication

Confidentiality

Detail oriented

Education

High School diploma or equivalent

Tools

PowerSchool

Skyward

Job description

Administrative Assistant to School Counseling JobID: 10875

• Date Posted: 10/5/2026

Posting ID#: 10875

Position Administrative Assistant to School Counseling

Building Glenbard North High School

Term 10 months, 187 days per year.

Position Type/Category AFSCME Tier 3

Hours 8 hours per day

Start/End Times 7:15 - 3:45 p.m.

Licensed Required None

Supervisor Assistant Principal of Operations

Rate of Pay $20.75

Start Date When Filled

Benefits Comprehensive health, dental, and vision insurance
Group term life/ADD insurance
Employee Assistance Program
Educational Support Personnel required contributions to IMRF
Paid leave

Position Summary

The qualified candidate will perform duties and responsibilities necessary to support the area to which they are assigned.

Qualifications

• Spanish speaking preferred.
• High School diploma or equivalent.
• Must be organized, thorough, industrious. Must be able to take initiative in order to problem solve.
• Must have advanced computer office software experience including but not limited to Microsoft Word, Excel and Google Suite programs. Knowledge of PowerSchool, Skyward, and other district software a plus.
• Must have the ability to operate office equipment, perform data entry, maintain records and scheduling.
• Must demonstrate professional written and oral communication skills.
• Must have the ability to work independently and with others.
• Must demonstrate a high level of confidentiality.
• Model civil demeanour when working with staff, students, families,and community members.
• Must be detail oriented.

Essential Functions and Responsibilities

(not all inclusive)

• Knowledge of District accounting and student management software programs.
• Able to compose routine business correspondence and emails without direction.
• Knowledge of fundamental bookkeeping practices, which may include handling cash for various school activities.
• Ability to prioritize assignments and manage time efficiently so that projects are completed within deadlines with little or no oversight.
• Use all office equipment and technology routinely.
• Professional communication skills.
• Ability to generate abstract data and assemble reports.
• Coordinate staffing assignments.
• Manage transportation for and scheduling athletic games.
• Conduct inventories, complete purchase orders and other record keeping activities.
• Assist in preparing the budget.
• May arrange for substitute teachers.
• May perform other duties as assigned by the supervisor.

Knowledge and Skills

• Ability to read, analyse and interpret documents such as correspondence, surveys and electronic media.
• Ability to write professional communications.
• Ability to communicate clearly and concisely.
• Ability to respond to questions from individuals and groups.
• Ability to complete mathematical operations and apply concepts of basic mathematics.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardisation exists.
• Ability to maintain current job skills as directed, especially in technology-related activities.
• Ability to perform essential duties with an awareness of school district requirements and School Board policies.

Physical Demands and Work Environment

• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing.
• Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required.
• The employee may occasionally lift up to 30 pounds such as reference books.
• The noise level in the work environment is usually moderate.
• The pace of work tasks would be considered as fast.
• Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.

Direct Questions To

Mr. Eric Johansen
Assistant Principal for Operations
GlenbardNorth High School
[e-mail]
630-653-7000

The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.

Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.