Administrative Assistant-Advancement and Alumni Relations

Central Methodist University; Fayette (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

Central Methodist University seeks a dedicated Administrative Assistant to support the Advancement and Alumni Relations office and Career Development. This full-time role involves providing coaching and mentoring services to students while building strong relationships with employers and alumni.

The ideal candidate will manage events, handle budgeting, and collaborate closely with academic advisors to enhance students' career readiness. Some weekend and evening availability is required.

Qualifications

• Strong coaching and mentoring skills.
• Ability to maintain relationships with alumni and employers.
• Experience in organizing events and managing budgets.

Responsibilities

• Provide coaching and mentoring services to individual students.
• Maintain and improve systems to connect students with careers post-graduation.
• Manage budget accounts and process expenses.

Job description

Position Details

Job Title: Administrative Assistant - Advancement and Alumni Relations and Career Development

Date: May 2026

Reports To: Director of Career Development

FLSA Classification: Non‑Exempt

General Summary

This is a full‑time, in‑person, 4 days per week (32‑hours per week), hourly position responsible for administrative support in both the Advancement and Alumni Relations office and in Career Development. While the position is primarily on four weekdays, typically 8:00 AM‑4:30 PM, some weekend and evening availability is required.

Primary Duties and Responsibilities

• Provide coaching and mentoring services to individual students.
• In collaboration with academic advisors, coach, advise, and mentor students on the benefits of securing internships, employment experiences related to their major(s), or other educational experiences to build resume skills prior to graduation.
• Maintain strong relationships with potential employers and alumni.
• Promote connections and networking through programming and individual assistance.
• Maintain and improve systems and services designed to link students with post‑graduation careers.
• Collect, analyze and report participation, satisfaction, learning and other outcomes as appropriate.
• Answer main phone line for Advancement and Alumni Relations and Career Development.
• Manage budget accounts, process invoices and expenses, and maintain budget files.

Assist With Events

• Booking locations on and off campus
• Ordering and securing supplies (such as flowers, balloons, plaques, etc.)
• Managing RSVP lists
• Creating events and standard emails
• Assist Major Gift Officers with travel arrangements to include but not limited to:
• Booking hotel rooms, flights, and rental cars
• Preparing prospect packets