Office Assistant - Temp

A Way Home Washington; Revere (MA); Hybride; USD 25 000 - 29 000; Temps partiel

Résumé du poste

Revere Youth in Action seeks an Office Assistant - Temp to support daily administrative operations in a hybrid setup at our Revere, MA office and remote work as needed.

This temporary role handles visitor reception, calendar management for the Executive Director, data entry, mail, and basic budgeting tasks, with a 10-hour weekly schedule and a pay range of $18–$21 per hour. The position may transition to regular employment based on business needs.

Qualifications

• Exceptional verbal and written communication skills in both English and Spanish, required.

Responsabilités

• Answer phone calls, route inquiries, take messages, and receive mail.
• Welcome visitors, community members, partners, and vendors.
• Share general information about RYiA and upcoming events.
• Supervise volunteers and interns on office projects or events.
• Update databases, organize files, and perform data entry.
• Manage Executive Director’s calendar and schedule meetings.
• Monitor office supplies and place restocking orders.
• Ensure office spaces and kitchens are clean and organized.
• Operate printers, copiers, and scanners; schedule maintenance.
• Process expense reconciliation and invoices; assist with basic budgeting.
• Update and distribute RYiA Newsletter and social media posts.
• Submit bi-weekly time sheets.
• Possibly drive; driver’s license preferred; alternative transport if not available.

Connaissances

Bilingual English/Spanish

Formation

High School Diploma or GED

Associate degree (administrative support)

Outils

Microsoft Office

Google Workspace

Description du poste

Office Assistant - Temp

Job Locations: US-MA-Revere

Overview

Revere Youth in Action (RYiA) (revereyouthinaction.org) builds youth power through organizing, direct education justice services and working in coalition for social change. Our current work includes civic action, education justice, curriculum development and working with the Revere Education Justice Alliance (REJA) and regional youth justice coalitions.

RYiA is a fiscally sponsored organization of TSNE (tsne.org).

Responsibilities

The Office Assistant - Temp Office Assistant manages daily administrative operations and maintains a productive work environment. The incumbent serves as a primary point of contact for visitors and coordinates essential office logistics. This individual is an excellent communicator capable of multitasking efficiently under minimal supervision.

This is a temporary position with the possibility of transitioning to regular employee. Eligibility is based on business need, funding, and good standing within RYiA. RYiA will evaluate close to the temporary employment end date.

Essential Functions

• Answer phone calls, route inquiries, take precise messages, and receive incoming mail.
• Welcome visitors, community members, partners, and vendors warmly.
• Share general information about RYiA, upcoming events, engagement opportunities, and the like.
• Supervise RYiA volunteers and interns working on ad hoc office projects or events.
• Update digital databases, organize physical files, and execute accurate data entry.
• Manage Executive Director’s calendar, plan meetings, confirm appointments, and prevent calendar conflicts.
• Monitor office supply levels, anticipate upcoming needs, and place restocking orders.
• Ensure office areas, meeting rooms, and communal kitchens remain clean, stocked, and organized.
• Operate printers, copiers, and scanners while scheduling routine maintenance or repairs.
• Process financial expense reconciliation, routine invoices, compile receipts, and assist with basic operational budget tracking.
• Update and distribute RYiA Newsletter.
• Update and manage RYiA social media posts and activities.
• Submit bi-weekly time sheets by stipulated due dates.
• Perform miscellaneous duties as assigned.
• Valid Driver’s License preferred and Successful Driver’s License Check.
  • Should the incumbent not have a driver’s license or license check is not successful they will be required to use other method of transportation, MBTA (Uber/Lift/public transportation, etc.) to travel and perform required duties.

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• Exceptional verbal and written communication skills in both English and Spanish, required.

Physical Demands/Work Environment

• High School Diploma or GED equivalent preferred; Associate’s degree in administrative support is a plus.
• 1+ years of experience in an administrative, clerical, or customer service role.
• Strong working knowledge of Microsoft Office (Word, Excel) and Google Workspace.
• Proven ability to prioritize tasks, meet strict deadlines, and handle frequent interruptions.
• Strong critical-thinking skills to resolve day-to-day operational issues independently.
• Ability to understand and follow specific instructions and procedures.
• Ability to run occasional external errands.
• Commitment to RYiA’s purpose and values including racial, economic, and gender justice values and self-awareness practices.
• Commitment to celebrating, centering and protecting BIPOC and LBGTQIA lives
• Have a passion for community work
• Willingness to learn, have fun, and organize with a multiracial team of young people
• Willingness to meet commitments, be accountable and follow through
• Respond to internal and external communications in a timely manner, including text, calls and emails.
• Valid Driver’s License preferred and Successful Driver’s License Check.
  • Should the incumbent not have a driver’s license or license check is not successful they will be required to use other method of transportation, MBTA (Uber/Lift/public transportation, etc.) to travel and perform required duties.
• The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.
• Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• Ability to sit and/or for extended periods in front of a computer screen is an essential aspect of the position.
• There may be a need to lift and/or move materials or equipment, up to 40 pounds;
• Able to work outdoors in inclement weather conditions;
• Able to commute using the Massachusetts public transportation system (MBTA);
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Work will be hybrid. In person at RYiA’s office space located in Revere, MA and from the individuals personal home office. This role might require occasional travel to other sites around Revere, MA, as needed.

Compensation: The pay range for this position is $18 - $21/hr.

Schedule: Part-time, standard weekly hours 10 hours a week. Must be able to work afternoon and evening hours Monday – Friday. Morning, nights, and weekend work may be required based on business needs. This is a temporary position.

Benefits: This position is not eligible for benefits.

TSNE/RYiA strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE/RYiA prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/RYiA celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE/RYiA's EEO statement extends to volunteers, interns, contractors, vendors, and clients.

TSNE/RYiA is committed to providing reasonable accommodations throughout the application and hiring process. If you need an accommodation to apply or participate in any part of the hiring process, please contact [e-mail]. Requests will be handled confidentially and shared only as needed to evaluate and implement the accommodation.