Office Assistant - School Based- Maple Manor Elem./Middle School

Maple Mannor Elementary/Middle School; Hazleton (Luzerne County); On-site; USD 17,000 - 25,000; Part time

Job summary

Maple Mannor Elementary/Middle School is seeking a part-time Office Assistant to greet visitors, answer phones, and support the school office staff. The role involves processing mail, maintaining attendance records, and assisting with student data and routine administrative tasks.

The position requires a high school diploma, strong communication skills, and proficiency with Microsoft Office. Work hours are 5 per day over 10 months, with salary according to the local paraprofessional agreement.

Qualifications

• High school diploma or equivalent and general office experience.
• Exceptional interpersonal communication skills.
• Ability to multi-task and meet deadlines.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Clear written and verbal communication; maintain confidentiality.

Responsibilities

• Greet and assist visitors in a professional manner.
• Answer phones, take messages, and route inquiries to appropriate staff.
• Process daily absentee reports and maintain student records.
• Assist administrative staff and handle mail and deliveries.
• Maintain departmental manual and adhere to time-sensitive tasks.

Skills

Interpersonal communication

Multi-tasking

Organizational skills

Clear written and oral communication

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Hazleton Area School District Maple Mannor Elementary/Middle School - Hazleton, Pennsylvania Open in Google Maps

Starting Date: Immediately

Job Description

DATE: January 24, 2019

DEPARTMENT: Office of the Principal

REPORTS TO: Principal / Assistant Principal

POSITION GOAL:

Provide support to school office. Interact with parents and students in a professional manner, while answering phones, receiving visitors, providing assistance and responding to general inquiries.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Receive, communicate and interact with all visitors entering the school in a professional manner.
• Answer all telephone calls. Take messages and/or respond to inquiries from employees, parents, students, and others, and refer, when necessary, to appropriate staff member or department.
• Communicate and interact with all district personnel in a courteous, friendly and professional manner.
• Perform a variety of duties to include, but not limited to, typing documents and reports, photocopying, faxing, filing and collating.
• Assist in processing the daily absentee report for the entire school.
• Assist in maintaining records of all students entering, transferring and withdrawing from the school district.
• Assist the school administrative staff.
• Call parents regarding the reason for the absence of their child when requested.
• Assist in utilizing student software and transportation software in the daily operation of the school.
• Process all incoming and outgoing U.S. Postal Service mail.
• Receive, sort and distribute all intra-district incoming and outgoing mail.
• Accept and distribute all deliveries made to the main office.
• Regular attendance is an essential function of this position.
• Maintain a procedure manual for this department, reviewing annually and submit any revisions to supervisor at time of evaluation.
• This position description does not express or imply that these are the only duties to be performed by the incumbent in the position. The employee will be required to perform any other position related duties requested by the supervisor.

QUALIFICATIONS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• High school diploma and general office experience
• Possess exceptional interpersonal communication skills
• Ability to work independently on assigned tasks, as well as to accept direction on given assignments
• Ability to multi-task
• Strong office skills, including organizational skills, with the ability to meet deadlines and maintain confidentiality
• Able to communicate clearly and concisely, both orally and in writing
• Knowledge of Microsoft Office software, including Excel, Word, Outlook and internet navigation
• Current Act 24 (82), Act 34, Act 114, Act 151, Act 168 clearances and pre-employment drug testing and physical with TB test required.
• The person, while performing in this position, will be required to:
• Use hands to finger, handle or feel objects, tools or controls, and to talk and hear;
• Sit, and occasionally be required to stand, walk, stoop, kneel and crouch;
• Have specific vision abilities, to include close vision and the ability to adjust focus;
• Subject to inside office environmental conditions with moderate noise level;
• Have the ability to lift and/or move up to 25 pounds; and
• Possess effective communication, judgment, mathematical, planning and human relations skills, and to meet deadlines with severe time constraints.

TERMS OF EMPLOYMENT:

• 10 months per year; 5 hours per day (part time).
• Salary and benefits according to the agreement between the Board of School Directors and the Hazleton Area Education Support Personnel Association for the part-time paraprofessionals.

The Hazleton Area School District is an equal opportunity employment, educational and service organization.

Office Assistant - School Based- Maple Manor Elem./Middle School

Hazleton Area School District Maple Mannor Elementary/Middle School - Hazleton, Pennsylvania Open in Google Maps

This job is also posted in Hazleton Area School District

Job Details

Job ID: 5978811

Application Deadline: Nov 06, 2026 4:00 PM (Eastern Standard Time)

Posted: Nov 02, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Requirements

• Citizenship, residency or work visa required