Office Assistant ( REMOTE WORK )

TalentLyft; Nashville (TN); Hybrid; USD 32,000 - 42,000; Full time

Job summary

TalentLyft in Nashville is seeking a reliable Office Assistant to support daily administrative operations and keep the office running smoothly.

The ideal candidate will be detail-oriented, discreet, and able to handle a variety of office support tasks with strong MS Office skills.

Qualifications

• Proven experience as a back office assistant or similar role.

Responsibilities

• Organize office and assist associates to optimize efficiency.
• Sort and distribute communications promptly.
• Create and update records ensuring accuracy.
• Schedule and plan meetings and appointments.
• Monitor supplies and handle shortages.
• Resolve office-related malfunctions and respond to requests.
• Coordinate with other departments to ensure policy compliance.
• Maintain relationships with suppliers, customers and colleagues.
• Perform receptionist duties when needed.

Skills

Office experience

MS Office proficiency

Organizational skills

Time management

Communication skills

Tools

Back-office software

Office equipment

Job description

We need a reliable Office Assistant to help with running the organization and daily administrative operations.

The ideal candidate will be a hard-working professional able to handle various office support tasks. This person will be comfortable working with a high level of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Office Assistant responsibilities may include the following:

• Organizing office and assisting associate to optimize efficiency.
• Sorting and distributing communications in a timely manner.
• Creating and updating records, ensuring accuracy and validity of information.
• Scheduling and planning meetings and appointments.
• Monitoring supply levels and handling shortages.
• Resolving office-related malfunctions and responding to requests or issues.
• Coordinating with other departments to ensure compliance with established policies.
• Maintaining trusting relationships with suppliers, customers and colleagues.
• Performing receptionist duties when needed.

You will need to have the following:

• Proven experience as a back office assistant, office assistant, virtual assistant, or in another relevant role.
• Knowledge of "back-office" computer systems.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.