Office Assistant ( REMOTE WORK )

TalentLyft; Memphis (TN); Hybrid; USD 32,000 - 46,000; Full time

Job summary

TalentLyft in Memphis is seeking an Office Assistant to support daily administrative operations and back-office tasks. The role requires attention to detail, discretion, and the ability to implement efficient processes.

The ideal candidate will organize records, coordinate meetings, monitor supplies, and liaise with departments to ensure policy compliance. Strong MS Office skills and communication abilities are essential.

Qualifications

• Experience as a back office assistant, office assistant, virtual assistant, or similar role.
• Proficiency with back-office computer systems.
• Strong organizational and time management skills.
• Excellent written and verbal communication.

Responsibilities

• Organize the office and assist associates to improve efficiency.
• Distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity.
• Schedule and plan meetings and appointments.
• Monitor supply levels and address shortages.
• Resolve office-related issues and respond to requests.
• Coordinate with other departments to ensure compliance with policies.
• Maintain trustworthy relationships with suppliers, customers and colleagues.
• Perform receptionist duties when needed.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Tools

MS Office

Back-office systems

Job description

We need a reliable Office Assistant to help with running the organization and daily administrative operations.

The ideal candidate will be a hard-working professional able to handle various office support tasks. This person will be comfortable working with a high level of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Office Assistant responsibilities may include the following:

• Organizing office and assisting associate to optimize efficiency.
• Sorting and distributing communications in a timely manner.
• Creating and updating records, ensuring accuracy and validity of information.
• Scheduling and planning meetings and appointments.
• Monitoring supply levels and handling shortages.
• Resolving office-related malfunctions and responding to requests or issues.
• Coordinating with other departments to ensure compliance with established policies.
• Maintaining trusting relationships with suppliers, customers and colleagues.
• Performing receptionist duties when needed.

You will need to have the following:

• Proven experience as a back office assistant, office assistant, virtual assistant, or in another relevant role.
• Knowledge of "back-office" computer systems.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.