Office Assistant/Receptionist

Terracon; Houston (TX); On-site; USD 36,000 - 56,000; Full time

Job summary

Terracon seeks an Office Administrator in Houston, TX to manage daily office operations, coordinate maintenance, and handle supplies. The role supports fleet management and project coordination as needed, while greeting visitors and onboarding new hires.

Adherence to safety and quality standards is required, with other duties as assigned. The position emphasizes timely communications, organization, and efficient workflow within a professional office environment.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year administrative experience required.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Oversee daily general office operations and coordinate the daily office environment, including maintenance and supplies.
• Support fleet management administration and coordinate project-related tasks as needed.
• Greet visitors, vendors and manage onboarding for new hires; assist with scheduling and office tours.
• Ensure safety standards and quality practices on projects, and perform other duties as assigned.

Education

High school diploma or equivalent

Job description

General Responsibilities:

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities, support the coordination of projects, as needed.

Essential Roles and Responsibilities:

• Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
• Resolve general office related questions including matters such as timesheets.
• Support the office with computer replacements, asset inventory, and recycling old computers.
• Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.
• Minimum 1 year administrative experience required.
• A valid driver’s license with acceptable violation history may be required.